Publish your thesis in DiVA

Students at Linnaeus University register their theses in DiVA after the examiner’s approval. Registering the thesis electronically in DiVA together with the thesis as a full text in PDF format are required for passing the thesis course. Here you will find instructions on how to publish your thesis in DiVA.


Log in to DiVA with your student account.

Use the DiVA checklist to keep track of what information to fill in when you publish in DiVA.

Hold the cursor over the red question marks in DiVA for more information on what should be entered in to each field.

Movie - publish your thesis in DiVA

Publish your thesis in DiVA


I’m having trouble logging in to DiVA to publish my thesis!

If you can't log in to DiVA with your student account, the security level of your account is probably too low. Please contact the IT-support, show them your ID and tell them that you want to raise the security level of your student account.

Do I have to enter a title in another language for my thesis?

This is recommended since both "Title" and "Alternative title" will be synchronized to your degree certificate. If "Alternative title" is left empty, the original language title will show on your degree certificate twice.

Help! My thesis is not visible when I search in DiVA!

It may take up to three weeks for your thesis to be visible in DiVA after your registration. The DiVA-administrator at your department will verify that your thesis has been approved by the examiner and that the uploaded PDF file is the correct one. If your thesis is still not visible after three weeks, please contact the DiVA administrator at your department.

Where will my thesis be visible?

Your thesis will be visible both in the Linnaeus University DiVA and in the Swedish DiVA. The thesis will also be visible in the Swedish search services Uppsök and, as well as in international search services such as Google and Google Scholar.

Can I make changes to the text after submitting it to DiVA?

No. The text of the thesis must always correspond with the version approved by the examiner, and cannot be changed. Please contact the DiVA-administrator at your department if you want to correct a spelling mistake in the title, if the PDF file has become corrupted, etc.

How do I create a PDF file?

In Word, choose File > Save as, and choose the PDF format, or click directly on File > Save as PDF.

In Open Office, choose File > Export to PDF.

In Pages for Mac, choose File > Export to > PDF.
In the web version of Pages, choose the wrench > Download a copy > PDF.

Can I add picture and sound files to my entry in DiVA?

Yes. This can be done at the same page where you upload your thesis in full text. Make sure you pick the correct file format in the form before uploading the file. You can rename the files after uploading them by clicking the icon "Edit file information" in the form.

Can older theses be registered in DiVA?

Yes, if you have written a thesis at the University of Kalmar, Växjö University or Linnaeus University, if it has been approved and you have an active student account. Log in to DiVA and follow the instructions as listed above. Note; name the department that you belonged to when the thesis was approved.

What are the rules for using pictures, diagrams, etc., in my thesis?

For information on copyright law and plagiarism, go to Referencing.

If you do not have an LNU account


Registering the thesis electronically in DiVA together with the thesis as a full text in PDF format are required for passing the thesis course.

Degree projects carried out at the higher education institution are public documents and the right to take part of public documents is expressed in the Freedom of the Press Act, which is part of our constitution. Here it is stated that the public's right to take part of public documents is the main principle, but that there are exceptions. The exceptions are described in the Public Access to Information and Secrecy Act.

Further information about guidelines for electronic publishing

All theses (vocational qualifications) and independent projects (Bachelor's degree/One and Two Year Master's degree) by Linnaeus University students shall be registered electronically, and have the full text attached as a whole, in to the Linnaeus University's system for publication (DiVA) for further storage.

Theses should, to the extent possible, also be published as full texts. If the writer, referring to copyright law, opposes electronic publication of the full text, the work must still be registered, and the full text stored electronically, but without publication.

From Rektorsbeslut (Rector's Resolution) 2011-10-24

If you are considering publishing your thesis in a journal, it may be a good idea to only store the PDF file, without publishing it in DiVA. There are journals that oppose publication if the material has already been published in full text elsewhere.

Exceptions are made for electronic full-text publication of theses that contain classified information. These are to be printed on paper and delivered to the central archives following agreement with the University Archives. An agreement is to be established when a degree project is carried out in collaboration with an external party and the thesis may come to contain classified information.

Contact us

If you have any questions, please contact the DiVA-administrator at your department

If your DiVA administrator is unavailable, you are welcome to contact the University Library’s DiVA support.