We offer you support with
- interpreting guidelines, rights and restrictions available for research data
- the constructing of Data Management Plans when starting a project or when applying for research funding
- questions about archiving of research data
- depositing data and/or making data available in DiVA or any other service
What is Research Data?
Research data is information collected for the purpose of scientific analysis. It can be measured data, text data, interviews, statistics, survey responses, images, videos, maps etc.
Data Management Plans
A data management plan (DMP) is a living document, used to describe and make it easier to manage research data throughout a research project. The document should cover, for example, the collecting, documentation, processing, storage, and archiving of data. Exactly what content to include differs depending on research subject, requirements from funding agencies, and data types. It is becoming more common for research funding agencies to require a data management plan when submitting a project proposal.
At the moment, a transition towards an open science system is ongoing both nationally and in the EU. In Sweden, the Swedish Research Council has been tasked to produce guidelines for how this transition should be carried out. The objective is to have a system in place in 2025. At Linnaeus University there is a supporting unit for handling matters regarding research data, called the Data Access Unit (DAU), that is operated in collaboration with the national research infrastructure Swedish National Data Service, SND.
The DAU at Linnaeus University is run by staff from the Executive Office, the University Library, the IT Office and the Grants and Innovation Office.
Access to Research Data
Research conducted at Linnaeus University is to be considered as part of the agency regardless of how the funding is done. Therefore, research activities are covered by the Public Access to Information Act. This means that the regulations regarding official documents in the Freedom of Press Act must be applied also for research data. In practice, this means that research activities must generate satisfactory documentation and follow regulations for preservation and for the excising of irrelevant documents.
Guidelines for the managing of research documents are found in the document Management Instructions for Research Documentation.
Register Metadata and Deposit Data Sets
To make research data discoverable for others that may be interested, it is possible to register information about the data set (metadata) and, when appropriate, also deposit or upload the actual data set to a database. It is possible to deposit data sets in, for example DiVA – the Linnaeus University publications repository, by choosing the publication type Data set when registering. Data sets do not have to be made publicly available upon depositing, but can be made available upon request.
In DiVA it is possible to make a data set discoverable and publicly available. This can also be done in other databases accepting research data. It is also possible to make data sets public by publishing them in a data journal or other scientific journals accepting data sets.
Possible reasons not to share data
All research data cannot be made publicly available. Possible reasons for this can be that
- data contains personal information, or other sensitive or confidential information.
- data contains information that is copyrighted by someone else.
- permission has not been obtained from informants, or if ethical permission has not been acquired.
- data contains trade secrets or financial information.
Do you need help in matters regarding research data?
Please contact email@example.com
Staff working with these matters
- Ida Ahlström Librarian
- Caroline Boode Archivist
- Andreas Boren
- Helena Carlsson Juhlin Section manager
- Robert Edvardsson Archivist
- Ingemar Gunnarsson Research strategist
- Ted Gunnarsson Librarian
- Kjärstin Hagman Boström Research advisor
- Mattias Rieloff Librarian
- Johan Sahlin University archivist