What support do we offer?
- interpreting guidelines, rights and restrictions available for research data
- the constructing of Data Management Plans when starting a project or when applying for research funding
- questions about archiving of research data
- depositing data and/or making data available in DiVA or other service
Support through the research process
Planning and funding
When planning and funding a research project we can help with your questions about data managment plans (DMP), ethical review and data protection. Staff from the Grants and Innovation Office (GIO) will answer these questions. More information about what support we offer you in the application process you can find on the page Grants and Innovation Office (GIO).
Data Management Plans
A data management plan (DMP) is a living document, and is used to describe and ease the handling of research data throughout a research project. The document should contain information on for example the collecting, documentation, processing, storage and archiving of data. Exactly what the plan should contain differs between subject areas, requirements from funders, and data types. It is getting more common that research funders require a data management plan when submitting an application.
The General Data Protection Regulation (GDPR) can affect your planning of research data managment. More information about GDPR and contact information to the data protection officer at Linnaeus University you will find on the page Dataskyddsförordningen (GDPR) (in Swedish) at the Staff site.
Information about ethical review in relation to resarch data management can be found at the Swedish National Data Service's page Ethical Review (in Swedish).
Information about the ethical review itself can be found at the Swedish Ethical Review Authority's website (in Swedish).
Collecting and analyzing data
During the process of collecting and analyzing data in a research project both the IT Office and the University Archives can be of help.
Storing data during a project
Read more about the offered services for storing data during a project at the page IT and support for employees. See the heading File storage. At this page there is also information about applications and the purchasing of IT equipment.
As an employee at Linnaeus University you are responsible for the information that you are using, and that it is managed in a correct and secure manner. Read more about this at the page Information Security (in Swedish) at the Staff site.
Only cloud services with written agreements at a central level can be used for state agency information. Research data is a kind of state agency information. More information can be found in the document Management Instructions for Research Documentation.
The IT Office support you with encrypting your files. Send an e-mail to email@example.com for more information.
Archive and preserve
For questions regarding archiving, preservation and appraisal of data in both physical and digital form, the University Archives are there to support you.
The document Managment Instructions for Research Documentation addresses the regulations for research data management, what types of data and documents to be archived, preserved or disposed, both during and after the project. This is described in more detail in Verksamhetsområde 5 - Bedriva forskning, in Dokumenthanteringsplanen (in Swedish).
Publish and share
The University Library offers guidance on publishing and registering research data. See the heading Access to Research Data below for more information about different otptions for registering and publishing research data.
Read more about apen access at the library's page Open Access.
Discover and reuse
The University Library helps you search databases for research data that has been made available for using in your project.
One example of a database containing research data is SND's national research data catalog where you can find data from studies in a number of subjects. Some data are downloadable directly, and some are available on demand.
Research conducted at Linnaeus University is to be considered as part of the agency regardless of how the funding is done. Therefore, research activities are covered by the Public Access to Information Act. This means that the regulations regarding official documents in the Freedom of Press Act must be applied also for research data. In practice, this means that research activities must generate satisfactory documentation and follow regulations for preservation and for the excising of irrelevant documents.
Guidelines for the managing of research documents are found in the document Management Instructions for Research Documentation.
Register Metadata and Deposit Data Sets
To make research data discoverable for others that may be interested, it is possible to register information about the data set (metadata) and, when appropriate, also deposit or upload the actual data set to a database. It is possible to deposit data sets in, for example DiVA – the Linnaeus University publications repository, by choosing the publication type Data set when registering. Data sets do not have to be made publicly available upon depositing, but can be made available upon request.
In DiVA it is possible to make a data set discoverable and publicly available. This can also be done in other databases accepting research data. It is also possible to make data sets public by publishing them in a data journal or other scientific journals accepting data sets.
Possible reasons not to share data
All research data cannot be made publicly available. Possible reasons for this can be that
- data contains personal information, or other sensitive or confidential information.
- data contains information that is copyrighted by someone else.
- permission has not been obtained from informants, or if ethical permission has not been acquired.
- data contains trade secrets or financial information.
At the moment, a transition towards an open science system is ongoing both nationally and in the EU. In Sweden, the Swedish Research Council has been tasked to produce guidelines for how this transition should be carried out. The objective is to have a system in place in 2025. At Linnaeus University there is a supporting unit for handling matters regarding research data, called the Data Access Unit (DAU), that is operated in collaboration with the national research infrastructure Swedish National Data Service, SND.
The DAU at Linnaeus University is run by staff from the Executive Office, the University Library, the IT Office and the Grants and Innovation Office.
Do you need help in matters regarding research data?
Please contact firstname.lastname@example.org
Staff working with these matters
- Ida Ahlström Librarian
- Caroline Boode Archivist
- Andreas Boren
- Helena Carlsson Juhlin Section manager
- Robert Edvardsson Archivist
- Ingemar Gunnarsson Research strategist
- Ted Gunnarsson Librarian
- Kjärstin Hagman Boström Research advisor
- Mattias Rieloff Librarian
- Johan Sahlin University archivist
- Joakim Stoltz Research advisor