Compiled information for members of staff about the corona virus and covid-19
On this page, we have gathered information for members of staff and managers at Linnaeus University about the handling of the corona virus pandemic and covid-19. We follow the recommendations from the Public Health Agency of Sweden and the Swedish Government and we have a crisis management group that works with these issues and closely monitors the development.
Updated at 14:35 on 17 February.
As a member of staff, you have a responsibility to keep up-to-date on instructions published on Staff and to follow the guidelines from your nearest manager. When needed, you should contact your manager to get answers to your questions.
In case you have any questions concerning what applies at Linnaeus University, please contact email@example.com.
We are now reconstructing our FAQ pages about corona and covid-19
Almost exactly one year ago, we created the first FAQ page on account of the corona virus. Since then, this has expanded into three pages; one for members of staff, one for managers, and one for students. The content has also expanded and changed a bit during the year, which has made it challenging to get an overview of the page.
We have now made a fresh start and reconstructed all the content. We now use free text divided into different topics on what applies for the question at hand. This makes it easier to get an overview of the pages, makes them more accessible and easier to navigate.
The FAQ pages for members of staff and managers are combined into one page with the name “Compiled information about the corona virus and covid-19”.
The FAQ page for students will be reconstructed in a similar way and be published during the upcoming week.
The pages will keep their current links and on Staff you can easily access the information by clicking “About corona” in the top black bar on Staff.
Report concern and illness
Report incidents that cause concern on account of the corona virus and covid-19
If you wish, you can choose to be anonymous. The information you submit will be handled by the university’s crisis management group.
Report confirmed case of covid-19 in member of staff or student
It is important that a teacher or manager who receives information about a confirmed case of covid-19 reports this immediately via our web form. Documentation is very important in order for the crisis management group to be able to keep track of whether there are any clusters of infection and to get an overview of the transmission of disease at the university.
In case of closed pre-school, school or other childcare
If the Swedish Government, alternatively the head of pre-school, school or other childcare (for instance, the municipality) decides to close down a school on account of covid-19, you may be granted temporary parental allowance even if your child is not ill or a transmitter of disease. This applies in case you have to refrain from gainful employment to take care of your child due to the shutdown.
The same age limits that normally apply for temporary parental allowance apply also here. The Swedish Social Insurance Agency pays temporary parental allowance for the entire period during which the school service is closed, but you have to apply for this.
This is a temporary change to the regulations that applies up until 30 April, 2021. Learn more on the Swedish Social Insurance Agency’s website.
Tips for online work at a distance
Pandemic plan and other steering documents on account of the corona virus and covid-19
News at Staff in connection to the Coronavirus and Covid-19
Linnaeus University's current information about the Coronavirus
- 2021-02-12 Temporary unlocking using only swipe card
- 2021-02-10 Information on public defences of doctoral theses on account of covid-19
- 2021-02-04 This applies for handling of tools and office furniture at work from home during the pandemic
- 2021-01-27 This applies for work from home
- 2020-12-18 Changed PhD education due to covid-19
- 2020-11-30 Linnaeus University now goes digital – again
- 2020-11-18 Online teaching with few exceptions
- 2020-11-18 Preparedness for alternative examination forms
- 2020-11-16 NOR and retirement ceremony postponed
- 2020-11-12 Increased supervision to avoid crowding
- 2020-11-11 Stricter local guidelines in both Kalmar and Kronoberg County
- 2020-11-06 Se Café Linné från den 6 november 2020 i efterhand
- 2020-11-05 Stricter local guidelines
- 2020-11-05 You can now report incidents that cause concern on account of the corona virus and covid-19
- 2020-11-05 This applies for examinations
- 2020-11-04 Travels from regions with stricter general guidelines
- 2020-10-28 Possible to seat more people in some of our facilities
- 2020-10-23 Good well-being and clear improvement in this year’s work environment questionnaire – despite corona
- 2020-10-22 Planning for spring semester 2021
- 2020-10-16 “Show consideration for the health and life of others” – Open letter on account of the student parties that are planned for the weekend
- 2020-10-15 Support for teachers to remind students to keep the distance
- 2020-10-12 Linnaeus University’s printed catalogue becomes fully digital
- 2020-09-24 Coronavirus-related adaptations to the SweSAT
- 2020-09-25 Sabotaged Zoom meetings are not a big problem, but all meetings must now be password-protected
- 2020-09-18 The Academic Ceremony 2021
- 2020-09-17 Zoom requires passcode protection or waiting rooms on all meetings from September 27
- 2020-09-09 Information on defence of doctoral thesis on account of the coronavirus
- 2020-08-28 Se Café Linné från 28 augusti 2020 i efterhand
- 2020-08-26 Students with symptoms of covid-19 urged to test themselves
- 2020-08-26 Tips om upplägg, verktyg m m för dig som ger kurser på distans
- 2020-08-24 En dag på universitetet – Ersätts av ett digitalt öppet hus 14 oktober
- 2020-08-20 Digital fadderutbildning del av studenternas välkomnande
- 2020-08-19 Measures to handle physical distancing before the start of the autumn semester
- 2020-08-17 Digital introduction (Orientation) for new, international students
- 2020-08-12 How work will be carried out at Linnaeus University this autumn
- 2020-06-26 Latest news on the planning for the autumn
- 2020-06-24 Gradual opening up of Linnaeus University’s campus during autumn
- 2020-06-12 Conditions for carrying out education and examination during autumn semester 2020
- 2020-06-05 Se Café Linné från 5 juni 2020 i efterhand
- 2020-05-29 Se Café Linné från 29 maj 2020 i efterhand
- 2020-05-25 Ytterligare beslut om digital tentamen
- 2020-05-15 Se Café Linné från 15 maj 2020 i efterhand
- 2020-05-15 Linnéuniversitetet planerar för att höstterminen startar på plats i universitetets lokaler / Linnaeus University plans to start the autumn semester on location in the university’s facilities
- 2020-03-20 kl 14.00 Passerkort behövs från och med måndag / Swipe card needed as from Monday
- 2020-03-19 kl 12.10 IT stöd för dig som jobbar hemifrån/IT support for members of staff who work from home
- 2020-03-19 kl 10.35 Tentamensutlämning i Ma 126 (Kalmar) håller stängt // Return of marked examinations in Ma126 (Kalmar) closed
- 2020-03-18 kl 18:00 Rektors nyhetsbrev 18 mars 2020 / Letter from the vice-chancellor 18 March 2020
- 2020-03-17 16:50 Öppettider Universitetsbiblioteket från och med 18 mars / Opening Hours at The University Library from March 18
- 2020-03-17 15.35 Linnéuniversitetet går över till digital undervisning // Linnaeus University switches over to web-based teaching
- 2020-03-17 12:45 Information från rektor // Information from the vice-chancellor
- 2020-03-17 10.30 Med anledning av regeringens nya rekommendationer // On account of the government’s new recommendations
- 2020-03-16 Tips för att ställa om till nätbaserad undervisning // Tips on how to switch over to web-based teaching
- 2020-03-15 Beslut om övergång till digital undervisning och tentamen // Decision to switch over to web-based teaching and examination
- 2020-03-15 Från måndag använder vi fler tentasalar på grund av coronaviruset // As from Monday, we use more examination rooms due to the coronavirus
- 2020-03-15 Förhållningssätt kring tentamen och examinationer med anledning av corona // Approach concerning examinations and summative assessments
- 2020-03-13 Information om undervisning och tentamen med anledning av Corona // Information about teaching and examination on account of the coronavirus
- 2020-03-12 Rektors nyhetsbrev 12 mars 2020: information om Corona // Information about Corona
- 2020-03-11 Student misstänks vara smittad av coronaviruset // Student suspected of being infected with the corona virus
- 2020-03-11 Mer om coronaviruset // More about the corona virus
- 2020-02-18 UD avråder: Kina / The Swedish Ministry for Foreign Affairs advises against: China
- 2020-02-11 FAQ om coronaviruset / FAQ on the Corona virus
- 2020-01-31 Viktigt med anledning av Coronaviruset / Important regarding the Corona virus
In case of illness or infection
When showing symptoms
It is of utmost importance that you stay at home if you show any symptoms. This applies also for mild symptoms.
If you are too ill to work, you should report sick in Primula and contact your manager.
If you can work from home and feel well enough to work, you work according to agreement with your manager.
A student who is ill or infected should not take part in teaching, examination or other activities in our facilities.
Contact your health centre or 1177.se for information on what applies for testing for covid-19 where you live.
At positive covid-19 test
In case you become ill and a test confirms that you have covid-19, you are to report this to your manager. The corona virus comes under the Communicable Diseases Act, which means that you are obligated to inform your manager.
In case you have spent time in our facilities or had close outdoor contact with colleagues or students during the last 24 hours before you started showing symptoms, your manager must also promptly receive information from you in order to be able to make decisions on any measures to reduce the risk of further spread of infection within our activities.
As a teacher or manager who receives information about confirmed covid-19 from a member of staff or student, you must report this to the university so that we better can assess the situation to decide if any measures should be taken. You report this via our web form.
As a manager, you have the right to use the information given to you from your members of staff to make decisions n measures and to inform others who may have been infected. Other than that, secrecy applies concerning the health condition of an individual unless manager and member of staff have agreed otherwise.
Contact tracing is carried out by the health care. In case you have tested positive for covid-19 you will be contacted by the health care with instructions.
At concern for being infected and becoming ill with covid-19
In case you are concerned about the risk of being infected and becoming ill with covid-19, you should talk to your manager and try to come up with a solution together. It is important that concern is taken seriously and, to as great an extent as permitted by our activities, to come to an agreement on alternative ways of carrying out work to ensure that our activities can continue.
Concern for being infected is not a valid reason for absence from work. Alternatives that may facilitate are, for instance, to work from home full-time or part-time, adjusted working hours, change office/workplace, individual toilet, and part-time leave of absence. Further support can be offered by HR partner.
In case you obviously may be a disease carrier (for instance, if someone in your household has become ill with covid-19 or if you have met someone who became ill with covid-19 within the following 24 hours after you met), you should take special measures to reduce the risk of spreading infection in society and at the workplace. In Linnaeus University’s pandemic plan, it is stated that you should stay at home for 14 days after having been exposed to infection. Pay attention to any symptoms and test yourself in accordance with the instructions that apply where you live.
The Public Health Agency of Sweden has guidelines for individuals who have a person in their household with symptoms of covid-19 where a test result is not yet available. There are also guidelines for individuals who have a person in their household with confirmed covid-19. Take part of the current guidelines on the Public Health Agency of Sweden’s website.
Report sick and compensation
In case you have a reduced ability to work due to illness and cannot carry out your work tasks, you should report sick in accordance with normal routines. Like before, the employer is responsible for paying sick pay during the sick pay period; that is to say, as from day 1 up until day 14 of the sick period. After this, you must apply with the Swedish Social Insurance Agency for compensation from the general health insurance.
On account of the pandemic, the Swedish Government has decided that those who are ill with covid-19 can apply for compensation for qualifying day of sickness with the Swedish Social Insurance Agency. At the moment, this decision applies until 28 February. Learn more about what applies in connection to the corona virus on the Swedish Social Insurance Agency’s website.
If you have been confirmed to be a possible disease carrier, you will receive a certificate stating that you are a disease carrier. This certificate will be needed from day one and should be issued by a medical doctor. You should send the certificate to your HR partner and register in primula that you are a “Disease carrier” (see under Leave of absence). For government employees, this compensation is handled by the employer and should, thus, not be applied for with the Swedish Social Insurance Agency. If you are feeling well and can work from home you will receive your normal salary and no extra reporting in Primula is required.
The requirements for a doctor’s certificate at illness have changed at different times during the pandemic. At the time being, as from 15 December 2020, what applies is that a doctor’s certificate is required as from day 22 of the sick period, regardless of illness. Learn more about what applies in connection to the corona virus on the Swedish Social Insurance Agency’s website.
At infection within the university
Covid-19 comes under the Communicable Diseases Act. This puts special requirements on us as an employer to report incidents concerning exposure to disease to the Swedish Work Environment Authority and to thoroughly document the incident and who have been exposed. We have a responsibility for both members of staff and students.
As a manager, you are responsible for making sure that a report is made and that the incident is documented. If needed, you can contact your HR partner. Instructions for how to handle this can be found here.
Members of staff and students who belong to a risk group
The Swedish Government has decided government authorities must make it possible for members of staff to work from home on account of the ongoing pandemic – only members of staff whose physical presence is necessary to carry out our operations are to be present in the university’s facilities.
The same applies for students as for members of staff; that is to say, you may have to take part in on-campus activities to be able to complete all course elements. Linnaeus University organises its teaching and examination to make sure that it is as safe as possible for everyone, including risk groups. To the extent allowed by practical conditions, certain adaptations may be possible. If needed, students are to contact course coordinator to discuss implementation of, for instance, compulsory elements and whether online solutions for other course elements are available, in order for the student to be able to make an assessment of his/her conditions for completing the course.
Compensation for members of staff who belong to risk group
A number of disease states that involve high risk of becoming seriously ill with covid-19 have been defined. These may qualify for compensation. The Swedish Social Insurance Agency’s list of defined risk groups (in Swedish).
You must have a doctor’s certificate confirming that you belong to a covd-19 risk group in order to be entitled to compensation for risk group. It is also a requirement that your work cannot be carried out from home, that the employer is unable to offer other work tasks within the frame of your employment, or that it is not possible in other way to adapt the work situation at the workplace in order to avoid spread of infection. Learn more about the compensation on the Swedish Social Insurance Agency’s website.
Members of staff at Linnaeus University who belong to a risk group should inform their manager about the situation. If the work situation cannot be solved in a suitable way and you apply for compensation from the Swedish Social Insurance Agency, you must inform your manager of this well in advance so that your tasks can be taken care of. You should also submit a copy of the decision from the Swedish Social Insurance Agency to your HR partner, to make sure that your absence is handled in a correct way.
Close relative to person who belongs to a risk group
On 25 June, 2020, the Swedish Government decided that an employee who must refrain from work in order to avoid infecting a close relative who belongs to a covid-19 risk group can be entitled to compensation. The definition of risk group for this compensation is a person who is 70 years old or older or a person with a disease state involving a great risk of becoming seriously ill with covid-19. In order to be entitled to compensation, the employee must either work part-time as personal assistant to the close relative, or receive part-time benefit for care of the close relative.
Work from home
Up until 31 May, only members of staff whose physical presence is necessary to carry out our operations are to be present in our facilities. This is the Swedish Government’s commission to all government authorities. Learn more on the Swedish Government’s website (in Swedish).
The Swedish Government has also commissioned government authorities to make it possible for members of staff to work from home to the extent permitted by their tasks, applicable regulations and operational structures until 1 July.
It is your nearest manager who decides whether your presence is necessary for our operations.
Responsibility for the work environment at home
The employer has a responsibility for the work environment also when work is carried out at home. As a member of staff, you are responsible for signaling any needs or problems in your work environment at home to your nearest manager. It is important to have continuous dialogue between member of staff and manager concerning the work environment at home. This dialogue is to highlight any risks that may lead to ill health.
The conditions when working from home are in many ways different from when working at the workplace. It puts other demands on members of staff. We need to adjust our way of working and we must actively regulate our breaks and working hours.
If you sit for a longer period of time in a less good position there is a risk that you will feel pain. Therefore, it is important to take breaks and to make sure that you move about. You may also have to try different solutions to come up with one that works for you.
Furniture and other equipment
On account of the ongoing pandemic, the Swedish Government has decided that employers are to make it possible for members of staff to work from home – only members of staff whose physical presence is necessary to carry out our operations are to be present in the authority’s facilities. On account of this, the university has established routines for aids and furniture at work form home.
For those working from home, the following applies:
- Equipment that you can easily move yourself – like screen, keyboard, office chair, and the like –you are free to borrow home.
- If you are in need of a height-adjustable table at home, you should present a certificate from the occupational health care. If you need such a certificate, notify your manager who will then book an appointment with the occupational health care via his/her HR partner.
- As a manger, you will then order a height-adjustable table for the member of staff via the Office of Facilities Management and Services, which is responsible for the university’s furniture purchases.
- Furniture that is borrowed home of the member of staff is Linnaeus University’s property and should be returned after the pandemic.
Insurance in connection to work from home
Through our collective agreements, all members of staff are covered by certain insurance policies. In the event of a work injury, it is the PSA (personskadeavtalet, personal injury agreement, through AFA Insurance) that is relevant.
Unlike when working at the workplace, it is necessary when working at home that the accident has a direct connection with the work you are to perform. This means that the injury must occur in connection with you performing your duties. For example, if you get hurt when making coffee in the kitchen, it is not regarded as a work-related accident, even if it happens during set working hours.
It has now been established that covid-19 is a infectious disease that can be approved as workplace injury in accordance with Ordinance (1977:284) respecting the employment accident insurance scheme and the State scheme for protection against personal injury. Therefore, it is covered by the workplace injury insurance PSA. Those who may be entitled to compensation at infectious disease are employees at laboratories, in healthcare, or employees in other professions where you treat, nurse or take care of contagious person
Source: AFA Försäkring
Work at the office
Those who have to work at the office must keep the distance and follow other general recommendations and guidelines. Every individual who spends time in our facilities has a responsibility to follow the instructions from The Public Health Agency of Sweden.
All teaching and all examinations that can take place online should take place online. Physical teaching and examination must only occur when it is necessary. This was established in a vice-chancellor’s decision and applies until 28 March.
Teaching and examination
Physical teaching and examination must only occur for course elements and examinations where it is necessary.
- Course elements that require physical presence or physical contact are, to as far an extent as possible, to be postponed until a later stage of the programme.
- An assessment of the necessity of the course element is to be weighted against the risk of spreading infection at implementation.
The limit of a maximum of eight people at public gatherings does not apply to teaching, examination or other internal activities at universities and university colleges. Linnaeus University has chosen to keep the limit of a maximum of 50 people for gatherings within the university.
Those who have to work at the office must keep the distance and follow other general recommendations and guidelines.
Student placement training and internship
We think it is very important that students can complete their courses containing student placement training (VFU) and internship.
Students who are on student placement training or internship or are about to go on student placement training or internship should follow the instructions provided to them by each respective placement.
In case a school, health facility or other internship place closes down, the students who are affected should be handled individually. The faculty is to have preparedness for an alternative form of student placement training in cases where the student placement training or internship position is not available or closes down in close connection to or during a period with student placement training or internship. Individual solutions for students can, of course, also be at course level; that is to say, that an entire programme group follows a common arrangement for alternative student placement training.
In case a student who is doing a student placement training has a high level of absence due to corona-related causes, the examiner will decide whether there is an adequate basis for giving a grade, even if the student has not completed the full period of the student placement training. The faculty is also to have preparedness for students who have started their student placement training but where there is not enough basis for giving a grade.
In order to facilitate a changeover of VFU, a think tank with proposals for how alternative VFU can be carried out has been established. The work with the think tank has been coordinated by the Teacher Training Office and comprises all programmes that contain VFU or internship. In order to take part of the ideas that have been submitted to the think tank, contact Therese Emrin Feltstedt, firstname.lastname@example.org.
Defences of doctoral theses
In order to avoid spread of infection, defences of doctoral theses at Linnaeus University must be adapted to the current situation and applicable regulations and recommendations. These regulations and recommendations apply also for licentiate seminars and are adapted to the special conditions that apply for these. Regulations and advice for adapated defence of doctoral thesis.
The pandemic may affect doctoral students’ third-cycle education. For instance. Certain elements of the education may be postponed for individual doctoral students. Information for supervisors and doctoral students on how to handle such delays.
to study from home to as large an extent as possible. However, our facilities will remain open and the University Library will be open with limited opening hours for members of staff and students. See the University Library’s opening hours here.
Travel within and outside the country
All travel should be done cautiously and in accordance with the recommendations and guidelines from The Public Health Agency of Sweden and the Swedish Ministry for Foreign Affairs. We continue to refrain from non-necessary travel and when travel is necessary we travel responsibly.
If you have to be at the workplace and normally travel to and from work with public transport, you should try to travel during hours when there is no crowding, alternatively find other ways to travel.
Travel to and from Sweden
As for travel abroad, the Swedish Ministry for Foreign Affairs has advised against all non-necessary travel to all countries. What exactly applies is changed on a regular basis. Keep track of what applies at the moment at website from the Swedish Ministry for Foreign Affairs.
The Swedish Government regularly updates what applies concerning the temporary entry ban for travel to Sweden from most countries. See Krisinformation.se for information on what applies at the moment.
The Swedish Government has also introduced a requirement for foreign citizens to present a negative covid-19 test at entry into Sweden. Learn more about what applies for negative test at entry into Sweden at Krisinformation.se.
The university’s crisis management group for corona consists of pro-vice-chancellor, the office managers within the University Administration, administrative directors, representatives from Linnaeus Union, and a management support team. Convener is the manager of the Office of Student Affairs.
If you have any questions concerning what applies at Linnaeus University, you are welcome to contact email@example.com