Reimbursement

Stand-by
Being on stand-by means that you are prepared and available to do work outside your scheduled working hours, should the need arise. Compensation for being on stand-by may be regulated through a local collective agreement for stand-by as outlined below.

Local collective agreement for stand-by (in Swedish)

Reimbursement of medical expenses 

As an employee, you are entitled to compensation for certain medical expenses under the Terms and Conditions Agreement. A prerequisite for reimbursement of medical costs is that they are covered by the high-cost protection. Please note that Linnaeus University does not replace visits to a nurse, nurse or district nurse, nor sampling.

Medical care, psychological treatment and dental care
Costs for medical care and psychological treatment are reimbursed by a maximum of SEK 95 per visit. Medical care refers to examination and treatment given by the person who is competent to practice the medical profession in Sweden. Psychological therapy refers to treatment given by a licensed psychiatrist, licensed psychologist or licensed psychotherapist.

However, dental costs are not reimbursed, oral surgical dental treatment performed in hospitals or at the faculty of dentistry is exempted and is reimbursed with a maximum of SEK 95 per visit.

X-rays and some preventive health care
Costs for X-rays are reimbursed with a maximum of SEK 95 per visit as well as preventive health care in the form of cell sampling, mammography and PSA tests. Other preventive health care, such as health checks, is not reimbursed.

Physiotherapy
Costs for physiotherapy are reimbursed by a maximum of SEK 55 per visit. Physiotherapy treatment refers to treatment given by a licensed physiotherapist.

Hospitalization
Hospital costs are reimbursed by a maximum of SEK 70 for each day of care.

How to claim reimbursement for your health care costs

To receive compensation for your care costs, send an original receipt or invoice where your name and social security number are stated to the Payroll section. If the type of healthcare provider is not clearly stated on the receipt, indicate on the receipt whether it relates to visits to, for example, a doctor, psychologist or physiotherapist. A prerequisite for reimbursement of medical costs is that they are covered by the high-cost protection. Since all healthcare is not covered by the high-cost protection, in addition to a receipt or invoice, you must also submit a high-cost extract where the cost of the visit you are claiming compensation for is introduced. Hospital care and preventive health care as described above are not covered by the high-cost protection, which means that the original receipt or invoice is sufficient documentation. Incomplete documentation is not replaced.

Requesting extracts for you in Kalmar County
Region Kalmar uses a system called "Frisk". The day after your doctor's visit, you can contact them via fakturaservice@ltkalmar.se to request an extract from the register.

Requesting extracts for you in Kronoberg County
Within Region Kronoberg, you can request an extract at the cash register in connection with your care visit, alternatively turn to faktura@kronoberg.se or call +46 (0)470-58 96 50.  

You must apply for compensation within two years of the date on which the expense was incurred, after which the right to compensation lapses.

Reimbursement of the costs of medicines

You have the opportunity to receive reimbursement for prescription medicines that are covered by the high-cost protection. New for 2024 is that reimbursement for pharmaceutical costs according to central agreements will only be paid on one occasion during the year. You must therefore apply for the compensation only once and you must do so no later than 5 January of the year following the calendar year in which the costs were incurred. You can substantiate the costs with a register extract from the high-cost database 1177 or the eHealth Agency.

Via 1177.se (alternatively the app) or ehalsomyndigheten.se, you can access pharmaceutical services and open high-cost protection to obtain register extracts for your purchased medicines that are covered by the high-cost protection. If you do not have BankID, you can request a register extract from the eHealth Agency. Medicines that are not covered by the high-cost protection are not reimbursed.

You send the register extract to your payroll specialist so that we have received the documentation no later than 5 January of the year following the calendar year during which the costs were incurred, after which the right to compensation lapses.

Reimbursement of treatment and medicine expenses are taxable benefits.

Right to compensation on leave
An employee who is free with a full salary deduction is only entitled to reimbursement of medical care if the following conditions are met:

  • The first 30 days of vacation.
  • Parental leave when parental benefit allowance is paid.
  • Leave for illness.
  • Temporary parental allowance leave

Employers may, if there are special reasons, provide compensation for care in addition to what is stated above.

Related links

Per-diem compensation for work travel
You are entitled to per-diem compensation if you are travelling as part of your work for Linnaeus University. The trip must be approved by you manager beforehand. Governing rules for compensation can be found in the Terms of Agreement and the Income Tax Act, among other sources.

Enter your travel expenses directly in Primula no later than one year after the trip.

Related links:

Other expense compensations
Sometimes you need to make purchases as part of your work at your own expense. To be compensated for these purchases, you need to send the original receipt and receive approval from your manager. This could include, for example, expenses for literature or costs associated with work travel. You should use Primula to register your expenses, but before you submit your files, you need to complete an expense form, which can be downloaded in Primula. Attach the original receipt to the form and send it to your Primula administrator via internal mail.