Wellness

At Linnaeus University, tax-free wellness activities are subsidized by up to SEK 3,000 per calendar year and person. In order for the tax exemption to apply, Linnaeus University follows the Swedish Tax Agency's regulations regarding which exercise or wellness activities of a simpler kind can be compensated. Taxable sports activities are not reimbursed.

Wellness allowance from 2025

From 2025, employees at Linnaeus University will purchase their wellness via the wellness app Epassi. At the beginning of the year or when you are hired, you are allocated a wellness balance of up to SEK 3 000/year that you use to make your purchases. All employees at Linnaeus University with a monthly salary are covered by the allowance. If you are on full leave from your employment, you are not covered, however, if you are on parental leave or on sick leave you are covered.

The amount of the allowance is proportional to the length of your employment. The proportion of the year you are employed (and in service) also affects the amount of the allowance. For each month you are employed, you can receive one-twelfth of SEK 3 000.

The annual allocation of the wellness allowance is calculated according to the examples* below:

• For a full allowance of SEK 3 000/year, you must be employed 100 % for the whole year.
• If you have a 50 % employment and are employed for the whole year, you can receive an allowance of SEK 1 500 (i.e. 50 % of SEK 3 000).
• If you are employed at 100 % for six months of the year, you can receive an allowance of SEK 1 500 (i.e. 6 x SEK 250).
• If you have 50 % employment for six months of the year, you can receive an allowance of SEK 750 (i.e. 50 % of 6 x SEK 250).

* This assumes that you are not on full leave of absence.

Wellness activities for which you can get a wellness allowance

The wellness allowance may be used for simple exercise and wellness activities such as gym cards, riding lessons, smoking cessation and massage. In order for a single treatment or activity to be considered to be of a simpler nature and less value, the cost cannot exceed SEK 1 000 per occasion or activity, according to the Swedish Tax Agency's regulations. This means, for example, that a massage treatment costing more than SEK 1,000 is not covered by the tax-free wellness allowance and is therefore not reimbursed at all.

Membership fees, health care, medical care, beauty care, rental or purchase of equipment are not covered by the wellness allowance.

The Swedish Tax Agency's website contains information on what applies to wellness allowance. If you have any questions, contact Epassi or visit their FAQ.

How to get started

• Once you have been added to Epassi, you will receive an email from Epassi, containing a link to download the app.
• Download the Epassi app. Here you have access to all connected wellness providers and activities. If you are unable to download the app, you can go to epassi.se. Under “Find wellness” you can use the search function or map to find a provider or activity.
• Log in to your Epassi account in the Epassi app or on epassi.se.
  The easiest way to log in is to use your BankID, but an email address or cell phone number will also work if these details are entered in your Epassi account. Your lnu email address is specified when you get access to Epassi, but not your cell phone number, which you can to register yourself when you have logged in for the first time. When logging in via email address or cell phone number, you will be sent a login code that you enter to complete the login.

Search for connected wellness providers or desired activity

You can search for connected wellness providers or activities both in the Epassi app and on Epassi.se. Using the map function, you can see who is connected in the area you are interested in.

Pay with the Epassi app

For wellness providers connected to Epassi, you can pay via the Epassi app. When you click on a provider's profile and select a service, you can see what payment methods they offer, this may differ between providers. Please note that if you pay with the app on site, the receipt is only valid for 15 minutes, so make sure you are at the checkout when you confirm your purchase. For more information on the different payment options, see the User Guide below or epassi.se.

If you pay for wellness that exceeds your wellness balance, it is possible to enter your card details or Swish in the payment mode for the part that is not covered by the remaining balance.

Receipts for purchases from wellness providers not connected to Epassi

If a wellness provider is not connected to Epassi, you can still use your wellness allowance by paying for the wellness activity yourself and then requesting reimbursement from Epassi. You request reimbursement from Epassi by registering your case in logged-in mode at epassi.se, under “Register your receipt”.

Your receipt needs to have the following information:

• your name
• name of the activity you bought
• date of purchase
• the amount
• VAT (if it is a provider subject to VAT)
• name of the provider
• provider’s organization number.

For purchases made with a receipt

• you can’t get reimbursement for purchases made from wellness providers connected to Epassi. It is your responsibility to find out if the provider is connected; ask your provider if it is connected or search for the provider here to see if it is connected
• the receipt must contain all the necessary information to be accepted
• foreign receipts must contain the same information as above, be written in Swedish or English and you must have been charged in SEK
• the wellness activity must have been purchased during your employment and the current year
• registration for reimbursement must be made during your employment
• please note the deadlines set by Epassi for registering your claim.

Need help getting started or have questions?

For more information, please visit the Epassi website epassi.se where you will also find their FAQ. If you still have questions, you are welcome to contact Epassi via email or phone 031-57 26 00.