Leave of absence
The employer may grant you leave of absence for different reasons. You have the right to certain leave of absence, while other leave of absence is approved by the employer, if it can be granted with respect to our activities. Leave of absence that you are entitled to under certain circumstances is, for instance, leave of absence for studies, certain parental leave, leave of absence for care of close relative, and leave of absence for pressing family reasons.
Leave of absence should be planned in consultation between member of staff and manager. As a member of staff, you apply for and then register the leave of absence in Primula and your manager decides on the leave of absence. Do not forget to attach document and/or state reason for your application.
Leave of absence with pay
In some cases, you may be entitled to full salary during your leave of absence. Leave of absence during part of day is considered full day. Examples of when such leave of absence can be granted:
- For pressing family reasons within one’s own family or the immediate family circle, the time required, however, not more than 10 working days/year (including travel days)
You can be granted leave of absence with full salary in the following cases: at serious case of illness when your immediate presence is necessary, at accident of urgent nature (which has not been possible to predict or plan for), vigil at deathbed, funeral, estate inventory or distribution on an estate within your own family or closest circle of relatives.
The following are considered your own family or closest circle of relatives:
- husband, wife, cohabitant, and registered partner
- children, grandchildren, and bonus children
- parents, foster parents, parents-in-law, and grand parents
- siblings, half siblings, and bonus siblings
Leave of absence for funeral, estate inventory or distribution of an estate also applies for:
- uncle, aunt
- nephew, niece
- son-in-law, daughter-in-law
- brother-in-law, sister-in-law
At leave of absence for estate inventory or distribution of an estate it is, in addition to the relation, required that you are an estate beneficiary.
Leave of absence for family matter without pay is not intended for grief management or for taking care of house/apartment.
Consideration should be taken to the family matter and any travel that must be done during work hours. Application in practice is that leave of absence is granted for the family matter and possibly one day for travel in case of longer distances.
The application for leave of absence is submitted through Primula and should contain information on reason for application and relationship to the concerned individual and, if needed, whether travel time has been required.
In case you need to take time off work for more than one day, leave of absence will be granted, given that our activities permit this, without pay, vacation or any withdrawal of saved flexitime. Talk to your manager to discuss what opportunities may be available.
- when moving, 1 work day/year (when changing resident registration address)
- at commission as trade union representative, a maximum of 10 workdays/year
- at your own graduation or examination (that takes place during work hours), a maximum of 5 workdays/year
- visiting a physician, occupational health services, open care, maternity clinic, and for donating blood
Leave of absence will be granted on condition that the visit to the physician (or equivalent) must be done during work hours. In some cases, you may have to talk to your manager to discuss whether there are adequate reasons for leave of absence for your visit during paid work hours. One basic condition is that you work before and/or after your visit to the physician (or equivalent). If you cannot return to work directly after visiting the physician, because of how you feel, it is not considered leave of absence with pay but instead sick leave. An employee who works part-time should, as the first alternative, visit the physician (or equivalent) when not working. An employee who, for instance, is on part-time sick leave and is prescribed physiotherapy does not have to visit the physiotherapist during work hours, this should instead, if possible, take place when not working.
Open care refers to health care that does not involve admission to hospital; for instance, X-ray examination or physiotherapy.
- at emergency visits to dentist or examination/treatment following referral from dentist.
Leave of absence without pay
- Time-limited employment at other state employer
If you have an employment for an indefinite period at Linnaeus University that has lasted for at least 12 months, you are entitled to leave of absence from that employment, if you are offered a time-limited employment by another state employer. However, this applies for a maximum of two years. This only applies for full-time leave of absence. For part-time leave of absence, or leave of absence to try other work not at state employer, it is required that you and your manager can come to an agreement. Application for leave of absence to try other work is submitted through Primula. Attach employment contract or the equivalent.
You are entitled to leave of absence from your employment if you want to study. In order to be granted leave of absence for studies, you must have been employed six months before the leave of absence or at least twelve months during the last two years before the leave of absence. In order for the leave of absence to be granted, the intended studies must concern knowledge mediation that follows a course or study plan. Linnaeus University can postpone your leave of absence for up to six months if there are good reasons for this. Application for leave of absence for studies is made in Primula and should be submitted as well in advance as possible. Attach admission decision or the equivalent.
- Care of close relative
You have the right to leave of absence from work if you need to take care of a close relative who is seriously ill. In such cases, the Swedish Social Insurance Agency decides on benefit for care of close relative and pays out the disbursement. Before applying for leave of absence from the university, you should contact the Swedish Social Insurance Agency and make sure that you are entitled to reimbursement. The employee is entitled to leave of absence for the time and to the extent for which benefit for care of close relative is paid out by the Swedish Social Insurance Agency. Learn more on the Swedish Social Insurance Agency’s website.
You apply for the leave of absence through Primula. Attach decision from the Swedish Social Insurance Agency.
- Other leave of absence
There may be other times when you wish to take time off from work and leave of absence may be granted, without pay, alternatively you can use vacation days, your flexitime or compensation leave.
Examples of cause for leave of absence without pay may be:
- funeral for a close friend
- handling of inheritance/estate and emptying of house/apartment
- move of close relative/friend
- house call to close relative/friend for adaptation of home, health care team, etc.
- accompanying close relative/friend at visit to physician