Create the conditions for streamlining the university's entire operational support

In the Vice-Chancellor's instructions for 2025 (dnr LNU-2024/179), University Director Therése Iveby Gardell has been tasked with creating the conditions for streamlining the university's entire operational support. The assignment in the instructions from the Vice-Chancellor is to review the costs, quality and development of operational support, with the objective being that more resources should go to education and research. The review includes the joint university administration, the university library, the teacher education office and all faculty offices.

The background is that we need to adapt to the increased costs in society in recent years, combined with the fact that the government has announced that there will be no increased funding for the higher education sector. This means that greater cost awareness is necessary. The latest budget bill means that Linnaeus University's education appropriations will be reduced by SEK 47 million over the next three years.

The aim is to balance the budget for operational support in the long term. More resources need to be freed up for education and research, at the same time as we also need to free up resources to develop the operational support.

In order to achieve a balanced budget for 2025, the costs of operational support need to be reduced by SEK 20 million. A further SEK 10 million needs to be saved based on the fact that appropriations will decrease in the coming years. Overall, the costs of operational support thus need to be reduced by around SEK 30 million, which, recalculated, corresponds to just over 30 positions.

During the first part of 2024, office managers, administrative directors and the library director, under the leadership of the University Director, have collaborated to identify efficiency gains and savings in both the short and long term.

Based on this work, ten university-wide focus areas have been identified, where there are particular opportunities for efficiency gains and development. The continued work on these areas is led by office managers and administrative directors. The university-wide focus areas with designated leaders are listed below.

On November 13, the University Director decided on tasks for each focus area. The tasks assigned to the administration responsible include conducting a current state analysis, proposing operational changes, identifying the consequences of the proposed changes, and developing a timeline for how the changes could be implemented.

All tasks are published further down the page.

 

Decision taken to implement streamlining of operational support

Vice-Chancellor Peter Aronsson has today decided that operational changes to streamline the university's entire operational support will be implemented in accordance with the proposal presented. All operational changes are listed in chapter 5.1 of the document. University Director Therése Iveby Gardell will thus be tasked with starting the implementation after the summer.

Prior to the Vice-Chancellor's decision, an ordinary MBL negotiation was conducted between employers and staff organizations, and it was concluded in agreement between the parties.

Prior to the decision, risk and impact assessments (RoK) were carried out in the relevant focus areas, and all heads of department and office had access to them. Following the RIAs, some changes and clarifications have been made to the business change proposal.

The document Verksamhetsförändringar för att effektivisera universitetets hela verksamhetsstöd is also available below (in Swedish).

Vice Chancellor's decision 2025-06-25 (in Swedish)

University-wide focus areas

Under each respective focus area, the bullet points with proposals for operational changes that the university director presented at the information sessions on May 6 and 7 are now displayed (for now in Swedish). The full presentation in Swedish can be found under Important Internal Documents.

Timetable

Autumn 2024

  • December 4, 2024
    Information session with the University Director at 9.15-10 in Växjö
  • December 5, 2024
    Information session with the University Director at 9.15-10 in Kalmar

Spring 2025

  • January 31, 2025
    Current situation description completed in each focus area
  • March 26
    Information session for operational support with the University Director at 14.15-15.00 in the IKEA hall, building N, Växjö. Coffee will be served from 13.45.
  • March 27
    Information session for operational support with the University Director at 14.15-15.00 in the Sienna Hall, Culmen, Kalmar. Fika will be served from 13.45.
  • March 31
    Final report from each focus area
  • April
    Summary of the focus areas' assignments
  • May 6
    Information session for operational support with the University Director at 9.15-10.00 in the Sienna Hall, Kalmar
  • May 7
    Information session for operational support with the University Director at 14.15-15. 00 in the IKEA hall, Växjö
  • June 3
    Follow-up information about the transition process at 10.30-11.30, hall Wicksell, house K, Växjö
  • June 4
    Follow-up information about the transition process with the HR department at 10.30-11.30, room Lapis, house Vita, Kalmar
  • June 4
    Follow-up information about the transition process HR department at 13.00-14.00 via Zoom. Join the meeting here.
  • June 10
    Information session with Trygghetsstiftelsen at 9.00-10.15 via Teams. Connect to the meeting here.
  • June
    MBL negotiations between employers and staff organizations Rector's decision on implementation of the proposal

Autumn 2025

  • The work of implementing the changes begins.
  • September 23
    Information session with the University Director in Växjö
  • September 24
    Information session with the University Director in Kalmar

FAQ – Frequently Asked Questions 

New relevant FAQ questions and answers are on the way.

More information

Input from the outside world

Important internal documents

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Do you have questions or concerns?

If you have any questions or concerns, you should contact your office manager or administrative director in the first instance.