The structure and the work of the Disciplinary Board is regulated in The Higher Education Ordinance (1993:100), Chapter 10 Disciplinary Measures.
Information due to Covid-19
Reporting a suspicion
At the moment we accept that reports are sent with e-mail to email@example.com. If you do not have the possibility to print, sign and scan the report before you send it, we do accept that the report is sent unsigned. Please note that it is extra important that you send it from your Lnu-e-mail, in case you have not signed the report.
The disciplinary board meetings
All meetings with the disciplinary board are held online during spring 2021.
Chairman: Vice-Chancellor Peter Aronsson
Chairman (substitute): Deputy Vice-Chancellor Niklas Ammert
Legally qualified member: Alderman Lars Jeppsson
Legally qualified member (substitute): Alderman Anne Zeift
Teacher representative: Associate professor Åsa Rydell Blom
Teacher representative (substitute): Senior lecturer Manuela Nilsson
Student representatives: Axel Lunden (Linnaeus Union) and Louise Ahlström (Linnaeus Union)
The Disciplinary board has approximately one meeting per month during ordinary semester periods.
Report to the disciplinary board
According to the Higher Education Ordinance chapter 10, disciplinary measures may be taken towards a student who
- use prohibited aids or other methods to attempt to deceive during examinations or other forms of assessment of study performance
- disrupt or obstruct teaching, tests or other activities within the framework of courses and study programmes at the higher education institution
- disrupt activities in the library of the higher education institution or other separate establishments at the institution, or
- subject another student or member of the staff of the higher education institution to harassment or sexual harassment of the kind laid down in Section 4 of Chapter 1 of the Discrimination Act (2008:567).
The report is to be filed promptly and as soon as there is a well-founded suspicion of disciplinary offence. A discussion with the head of department/direct boss shall precede the filling of the report. The suspicion must be based on an objective ground, the threshold for this in practice, however, is relatively low. The person who is notified about the suspicion may talk to the student in order to try bring clarity to whether the suspicion is well-founded or not – but may not carry out an investigation into the matter.
The report is to be addressed to the Vice-Chancellor. The report is to be sent to the Vice-Chancellor through regular mail. In connection to the reporting of a student, the person who files the report is to inform the student of the fact that there is suspicion towards the student and that a report will be filed, or already has been filed, to the Vice-Chancellor for investigation. It is important to emphasize to the student that when the report is filed there is only a suspicion, and that the student’s studies will continue as normal until the disciplinary board reaches a decision on the matter.
The report is to be made using a special form, which is found below, and should contain all information stated in the checklist. If the report concerns a student who does not speak Swedish, the report is to be written in English.
The university investigates the matter, which, among other things, includes offering the student and other concerned parties the opportunity to give their statements. Normally, the case is brought up for decision at the disciplinary board’s meeting but the Vice-Chancellor also has the possibility to close the case at an earlier point, either closing the case without any further measures or by calling for a warning.
During the investigation, the student is free to carry on with his/her studies as usual.
Note that students at the police education is not handled by the disciplinary board. Disciplinary measures for a student at the police education programme is handled by the Swedish Police authority according to Förordning (2014:1105) om utbildning till polisman.
Webinar, 6 November 2018
A webinar was held by the investigators of disciplinary cases to inform about how the board works, how to report a suspision about academic misconduct and more. The webinar was recorded and can be watched through following the link below. Please note that you must have a staff login to be able to enter the link.
FAQ – frequently asked questions
Here follows frequently asked questions asked to the investigators of disciplinary cases from time to time. If you cannot find the answer to your question, please contact us at firstname.lastname@example.org
Reporting a suspision of disciplinary offence
When should I send in a report of disciplinary misconduct?
Staff that has well-founded suspicion of disciplinary offence shall promptly send in a report on the matter, as well as notify the student that a report has been directed towards him/her. We also advice you to discuss the matter with your head of department. (Note that only education regulated in the Higher Education Ordinance (1993:100) is processed by the disciplinary board. Neither the police education, nor foundation year programmes are processed by the disciplinary board.)
Do I have to be sure that it is actually a case of attempt to deceive to send in a report?
It is enough with a well-founded suspision to send in a report. You do not have to be 100% sure about it, it is up to the disciplinary board to take the actually decision if a disciplinary offence has been made.
What should be stated in the report and what complementary documents are needed?
There is a form to be filled in at Medarbetare. All fields must be filled in. The form also have a list of attachments on what you have to send in together with the report. These differ depending on what type of disciplinary offence is suspected.
How much do I need to investigate before filling in the report?
It is the secretaries/investigators of disciplinary cases that investigate the case once a report is sent in. However, to facilitate their investigation, you should include as much information as possible about the matter, as well about the examination and the course during which the offence is suspected to have taken place.
Where should I send the report?
The report is to be sent to Vice-Chancellor, Linnaeus university, Box 451, 351 06 VÄXJÖ, or through the intern post: Vice-Chancellor, Building H, Växjö
What happens after my report is sent in?
The investigators of disciplinary cases will notify you that the report has arrived to the Vice-Chancellor, and also notify the student. You might be asked to send in complementary information, and the student will be asked to send in a written statement. The matter can be decided upon by the Vice-Chancellor and the Legally qualified member of the board. They can dismiss the matter without further action, call for a warning or refer the matter for a hearing by the disciplinary board. In the last option, the case file will be sent to the disciplinary board approximately a week before the meeting. You, as well as the student and possible witnesses will be called to the meeting.
Is the report and it´s complementary documents official?
Yes. During and after the investigation, the reports, protocols, as well as statements are kept as a public act. Thus anyone that requires to get the document from the registrar are entitled to have them.
Is the student allowed to continue studying during the investigation?
Yes, the student should continue as normal. Only when the disciplinary board decides upon a suspension, the rights of the student to participate in the education is withdrawn. This suspension is only valid during the time period specified in the protocol.
How do I know when my report is a subject of the disciplinary board meeting?
Disciplinary cases has approximately 1-2 months processing time and they are as far as possible brought up on the agenda in chronological order. The meetings are held once per month. About a week before the meeting is held, you will get a calling for the meeting. If you need to know the meeting date earlier than that, please contact the investigators of disciplinary cases to see if they already know what date your case is supposed to be brought up.
Do I have to attend the meeting?
Yes, as the reporting staff you have the obligation to attend the meeting and ask possible questions from the board. If you cannot attend due to special circumstances, you must leave a phone number to the secretaries that you are available on during the notified time of the meeting.
Is it possible to change the time of the meeting?
No, to change time of a case ready to be brought up in the disciplinary board is not possible.
Do I as the reporting staff have the possibility to talk in front of the board?
Yes. You will be able to make a statement in front of the board, as well as answer possible questions from the board. However, please make sure that all information you have is also laid down in the written report.
Who attends the disciplinary board meeting?
The disciplinary board meeting takes approximately 2-3 hours depending on the amount of cases brought up. During the whole meeting, the board itself, possible deputies and the secretaries/investigators attend. During the time slot for your case, you and the student attend, as well as possible witnesses. Please note that all of you will be present at the same time. A student reported for a disciplinary offence, has according to the Higher Education Ordinance (1993:100, chapter 10, section 11), right to attend when others makes statement in front of the board.
Who is informed about a suspension?
According to the Higher Education Ordinance (1993:100 Chapter 10, Section 13), the National Board of Student Aid (CSN) and the bodies at the higher education institution concerned shall be informed without delay. After the protocol has been adjusted, the secretary will inform the reporting staff, the head of department and the student councillor. In case the student is taking part of a teacher training program, also the faculty programme director at the board of teacher education will be notified.
What can the student do during the suspension?
The student is not forbidden to study at home during the suspension and can therefore study the books from the course he/she misses out from. However, the missed examinations cannot be done before the next ordinary re-exam period. In case of home exams, laboratory assignments or other non-room exams, it is up to the examiner when the next possible examination can take place.
Am I as a teacher supposed to support a suspended student during the suspension period?
No, the student is not supposed to contact you about anything concerning the studies the student is suspended from during the suspension period. In case the student need to plan how to get back into the studies, you should advice him/her to contact the student counselor. If the student needs someone to talk to, he/she should be referred to the Student Welfare Office.
Can a suspended student hand in laboratory assignments, home examinations or get tutoring?
No, the student is not allowed to participate in these activities. If something is handed in during the suspension period, it shall not be handled as a handed in examination but be neglected and the student should be referred to the re-examination
Can a suspended student participate in an examination?
No, he/she is not allowed to participate in any kind of examination. The student should be referred to a re-examination taking place after the suspension period. However, the student may register for examinations that takes place after the suspension is over.
Is the student allowed to visit the university during the suspension?
Yes, the student is allowed to visit the public facilities of the university and the university library. However, not those rooms that require a swipe card to access.
What happens with the group work that the student is a part of during the suspension?
The suspended student is not allowed to take part of examinations. This also apply to group examinations. The group must therefore be examined without the suspended student. If the examination is taking place after the suspension period is over, the suspended student can study at home with his/her group, but cannot take part in possible other activities with the group (e.g. tutoring, laboratories, lectures). If you as a teacher would need advice concerning a specific case, you are welcome to contact the investigators of disciplinary cases.
What happens after the suspension period is over?
The student is entitled to continue his/her studies as usual. If he/she needs help to plan the continuing studies, the student counsellor can help with this. The student counsellor at the faculty is always notified when a student has been suspended. If a registration on a new course is necessary after the suspension is over, the Ladoksupport, or the investigators of disciplinary cases should be notified (the students get this information and should themselves take this contact).
Should I mark the examination in which the student is suspected of academic misconduct?
This is always a decision of the examiner. The disciplinary board does not take decisions on if an examination is passed or failed, only about the disciplinary matters. The examiner can choose to mark the assignment directly or wait until a decision is taken. It is thus important to separate the disciplinary measures from the actual examination. Please note, that a student could possibly pass an examination even if he/She gets a warning or is suspended.
The student has sent in an examination even though he/she is suspended, should I mark it?
No, it should be neglected and not counted as an examination. If the student send in a home exam during the suspension period, the student should be notified that it will not be marked and that he/she has to wait for the re-examination.
Responsibilities of staff
What is the examiners (other reporting staff’s) responsibilities in a disciplinary case?
- Without delay send in the report to the Vice-Chancellor
- Notify the student that the report has been sent in
- Provide information and material to the investigation
- Be present at the disciplinary board meeting (or be available on the phone)
What is the student counsellors responsibilities in a disciplinary case?
- Support the suspended student to plan his/her further studies
- If needed, provide the investigation with information
What is the head of departments responsibilities in a disciplinary case?
- Insure that all concerned teaching staff as well as examiners are informed about the suspension as well as that they are well aware of the rules that the student is not allowed to participate in any education activities or examinations.