For employees at the Faculty of Arts and Humanities

Keep up to date

Our staff pages – Staff – are our primary channel of communication, and it is important that you read the information that is published here. There are many ways in which you can modify the presentation of information on Staff to suit your own needs. You may, for instance, choose to show what groups you are a member of; you may create your own personal shortcuts, and so on. You log in with your staff account to get access to all information. For more information and various tips on how to use Staff, please visit About Staff.

It is a good idea to make Staff the start page of the browser you use.

There are specially appointed staff at the Faculty Office who update the information when needed; for contact information, please visit the staff page for the Faculty Office.

Employment, salary and terms and conditions

Information about regulations, routines and rights for employees at Linnaeus University is found on the staff page Employed at Linnaeus University.

If you have any questions or queries concerning your employment, you may contact one of the HR partners (Human Resources); for contact information, please visit the staff page .

Newly employed?

Welcome to your department/faculty office and to the Faculty of Arts and Humanities! As newly employed staff, you will be introduced to the faculty by your immediate superior (or someone appointed by them). You also find much information on the university’s central staff page Newly employed.  

If you are new to the Swedish research system, the Young Academy of Sweden has developed a guide for international researchers: A Beginner´s Guide to Swedish Academia 

In addition to your closest colleagues, you can meet with the rest of the faculty staff in our staff common rooms. There are usually common coffee breaks between 9.30 and 10.30 am, and 2.30 and 3.30 pm.

A couple of times a year all faculty staff gather for a faculty conference on selected themes, and the year ends with a Christmas party for all staff.

We hope that these pages on Staff will be useful to you in your work.

Work environment and health

The heads of department, the Administrative director, and the Director of the Fojo Media Institute are responsible for their respective areas of the work environment.

For more information about work environment, wellness, computer glasses etc, please visit the staff page Work environment and health.

For information about which unions are active at Linnaeus University, please visit the page Union activity.

Safety, fire prevention and fire protection

The university has a fire safety plan, specifying who should do what in case of a fire. Your immediate superior is responsible for informing you about assembly sites in case of emergency evacuation. For more information, please visit the staff page about fire safety at the Faculty of Arts and Humanities (only available in Swedish).

In your capacity as a teacher or an invigilator, you too have an important role in case of emergency evacuation. You should take command and lead your group to the assembly site. The same applies to those responsible for visitors at the university.

Purchase and procurement

For any purchases or procurements you may need to make, Linnaeus University has framework agreements for the most common products and services. This means that there are specific providers and suppliers that you should turn to with any orders. For more information, please visit the Swedish staff page .

For information about routines for purchases, billing address etc, please visit the Swedish staff page .

When you place an order or make a purchase, you need to include the reference code – that is, the four-digit number indicating which segment should be charged with the cost. If you have any questions, please contact the financial administrators; for contact information, please visit the Faculty Office’s staff page.

Travel

The university has an agreement with a travel agency, and all travel should be arranged in accordance with the established travel policy. You find all the information you need about travel policy, booking, renting cars, hotels, train travel between Växjö and Kalmar, etc on the about travel.

Digital tools

Linnaeus University has many different kinds of digital tool available to you in your work. If you have any questions or queries, please contact your ICT educational developer.

Useful links:

Tips for web-based work at a distance

Serviceportalen – search for manuals

IT support

– here you can order different kinds of service, such as support with e-meetings and the like.

Copy centre

The university has a copy centre in Växjö where employees can order printouts, enlargements, printing of teaching materials, etc. For more information, please visit the Swedish staff page.

University shop

If you need office supplies such as notepads, pens etc, there is a shop – “Butiken” – on both campuses. For more information, please visit the Swedish staff page

Representation

If you are going to entertain or host a conference, there are certain regulations that you need to keep in mind.

In the university’s hospitality policy you find information about:

• Maximum amounts for entertainment, gifts and benefits
• What you need to keep in mind if you are hosting a conference
• Rules and regulations regarding work meals
• Meals in connection to business trips
• Student representation
• Rules and regulations regarding gifts and tributes

For more information, please see

If you have any questions or queries, please contact the financial administrator at your department.

IT support

The central IT Office provides support for all staff regarding computers, equipment in lecture rooms, etc. For more information, please visit the staff page IT support for employees.

If you need a new computer or other equipment you should contact your immediate superior.

Communication and web

The central Communications Office is responsible for providing support for external and internal communication. This work also involves several staff at the Faculty Office. Responsibility for the content of the subject webpages lies with the respective subjects. For contact information, please visit the Communications Office’s and the Faculty Office’s staff pages.

Templates

The university has several established templates for letters, essays etc. You find all available templates, along with more information, on the staff page Templates.

Student recruitment and student communication

Planning and prioritisation of student recruitment and student communication is carried out by the faculty’s reference group, of which the chair of the Education Board and the administrative director are members. For up-to-date information, we encourage you to join the Staff group (note that you need to log in to Staff in order to join).

For contact information for the Communications Office contact person for student recruitment and student communication, and for Faculty Office staff working with updating information on the external web, please visit the Faculty Office’s staff page.

Research communication and internal communication

For contact information for the Communications Office contact person for research communication and internal communication, and for Faculty Office staff working with this area, please visit the Faculty Office’s staff page.

Equal opportunity, degrading treatment, discrimination

On the staff page Equality of opportunity, we have gathered information about the university’s work with equal opportunity and degrading treatment issues, along with information about how you file a report.

There are also staff at the Faculty Office who work with equal opportunity issues; for contact information, please visit the Faculty Office’s staff page.

Management support for the faculty and the departments

At the Faculty Office, there are several staff working in the capacity of management support for the Dean and the Vice dean, and for the heads of department. For contact information, please visit the Faculty Office’s staff page.

 The Faculty Office

 The Faculty Office provides administrative support for teachers, students, heads of department and the heads of faculty. We serve different functions and are divided between Växjö and Kalmar, although most of our work is not tied specifically to either campus. For information about who we are, and which areas we work in, please visit the Faculty Office’s staff page.