- Organisation
- Faculty of Arts and Humanities
- Employees
- Business travel
University business travel
All business trips should be carried out in accordance with the university's regulations, travel policy, and travel procedures.
The main points set out in these documents are as follows:
- In the case of domestic travel, trains should be used to the greatest extent possible, and trips under 310 miles should not be made by air unless there are specific reasons to do so.
- It is not permitted to fly to a meeting or activity that lasts less than a working day, if online participation is possible.
- When using ground transportation in connection with train and air travel, public transport should be the first choice. If public transport is not available, taxis can be chosen, with eco-friendly taxis being the first choice.
- When travelling by car, an eco-friendly vehicle in the form of a university, rental, or private car should be used, and carpooling should be prioritised.
Linnaeus University has a responsibility to reduce its climate impact and set an example, both by reducing travel and by increasing the proportion of eco-friendly journeys.
All business trips must be booked through the contracted travel agencies, Stureplans Resebyrå and Centralens Resebutik (specialising in long train journeys within Europe). Domestic train journeys can also be booked using the SJ app. Please note that it is only possible to deviate from our contracted agreements to book accommodation selected by meeting or conference organisers.
More information about the university's regulations, travel procedures, and travel policy is available here:
https://lnu.se/en/medarbetare/support-and-service/travel/
Carbon budget for business travel
FKH has been tasked by the vice-chancellor to conduct a pilot to develop the university’s academic sustainability efforts. As part of this assignment, the faculty will carry out a pilot in 2023 to reduce carbon emissions from business travel.
The goal of the pilot project is to reduce carbon emissions from the faculty's business travel by 40% compared to 2019. This does not necessarily mean that travel must decrease, but the nature of travel must change. For instance, air travel should be used very restrictively, since flights generate approximately 85% of the university's total emissions from business travel and transportation. Since carbon emissions from business travel have already decreased significantly in 2022 compared to 2019 (-37% at LNU and -27% at FKH), a reduction of 40% in 2023 is estimated to be realistic and achievable.
It is the faculty’s total carbon dioxide emissions from business travel that are to be reduced, but to make monitoring and follow-up possible, each department/office and Fojo will have its own carbon budget to manage. The 2023 carbon budget for each department/office/Fojo can be downloaded here: Koldioxidbudget per instition/Fojo/kansli. (Only available in Swedish.)
Travel reimbursement for train travel
Since an eco-friendlier form of travel may involve additional expenses (e.g., higher train fares, additional hotel stays, or extra travel days), the faculty has allocated funds that can be applied for to compensate for any additional costs incurred when choosing trains instead of flights.
Detailed information and forms (in Swedish) are found below.
Carbon budget for business travel
The faculty’s carbon emissions from business travel are to decrease by 40% in 2023 compared to 2019. It is the faculty’s total carbon emissions from business travel that are to be reduced, but to make monitoring and follow-up possible, each department/office and Fojo will have its own carbon budget to manage. When applying for travel funds, the estimated carbon emissions from air travel should also be included in the application.
For the departments, carbon emissions are included in the application form for research expenses. The estimated carbon emissions are considered as a parameter when the head of department approves the application, and compiled by the head of department’s aide.
For the faculty office, carbon emissions are included in an application form for travel funds. The estimated carbon emissions are considered as a parameter when the administrative director approves the application, and compiled by the administrative director.
For trips that do not involve an application for funding, the estimated carbon emissions should be documented and compiled by the administrative support.
At Fojo, the carbon budget is specified for each individual project, and the carbon emissions estimated for air travel are specified in the project budget by the designated project manager/coordinator. Project carbon budgets are approved by Fojo’s director and monitored by the Fojo sustainability manager.
Application form for funding of research expenses (only available in Swedish)
Application form for travel funding for administrative staff (only available in Swedish)
Travel reimbursement for train travel
Since an eco-friendlier form of travel may entail additional expenses (e.g., higher train fares and additional overnight stays in hotels), the faculty has allocated funds that can be applied for to compensate for any additional costs incurred when choosing trains instead of flights. The reimbursement applies to journeys beyond Uppsala and Copenhagen respectively, starting from Växjö/Kalmar.
The faculty reimburses the difference between train and air travel up to an amount equivalent to half the train fare, and a maximum of two hotel nights in a reasonable price range in connection with train travel.
Form for travel reimbursement for train travel (only available in Swedish)