Employed at the School of Business and Economics

Welcome to the School of Business and Economics!

Each manager or appointed mentor introduces you as a new employee at the faculty. There is good information for you as a new employee on the Staff page - New employee

Doctoral students will find specific information on the Staff page - Doctoral education at the School of Business and Economics.

• For new researchers in the Swedish system, the Young Academy of Sweden, SUA, has developed a guidebook: A Beginner's Guide to Swedish Academia. 

Staff account

Employees at Linnaeus University need a staff account to access the university's services and systems, the staff account is ordered by your contact person or by your immediate manager.

Primula - salary, flex, allowances, leave

Employees at Linnaeus University use the system Primula for matters related to their employment. This is where you can see your payslip, report, any flextime and report sick leave or apply for leave as well as reimbursement for expenses and travel. You can access Primula from the Staff front page or directly via a link to Primula.

Computer

As a new employee, you will be given a computer that you pick up from the IT department, or your mentor has already booked a start-up meeting with IT to connect your computer and get started. Staff page - IT support for staff.

Telephone

Linnaeus University's telephone solution includes an app, Telia Touchpoint Plus, which you can use on your computer or phone. In the app, you can easily refer yourself, connect calls to colleagues, chat, search for colleagues and see their status in the company directory and more. If you need a phone, check it with your manager before placing an order. The phone is then picked up at Infocenter.

Keys, access cards and copy cards

You order an access card/copy card yourself via Self-service Easit to gain access to the university's premises. The card is also used as a copy card for the university's printers.

If your office is in Kalmar, you can also open your office and other premises with your access card.

If your office is in Växjö, you need a key to unlock your office. Keys are ordered from the immediate manager or the person in charge at the Faculty Office. Staff page - Keys and access cards

Order printing

The university has a Copycenter where you as an employee can order prints, enlargements, printing of teaching materials and more.
You can find more information and contact details on the Staff page - Copycenter.

Self-service Easit - fault reporting, questions and orders

In the self-service portal Easit , you can place orders, ask questions and make error reports, as well as follow your case. 

Serviceportalen Lnu

On the Lnu Service Portal you will find manuals, guides and instructional videos for both IT systems and software. You can also get to Self Service Easit from here.

Infocenter and shop

Infocenter is one of the university's hubs which students, visitors and staff can turn to for information and service.

If you are in need of office supplies, promotional products and more, there is a shop in Infocenter both in Växjö and in Kalmar.
You can find more information on the Staff page - Infocenter.

University-wide introductory activities

Feel free to participate in university-wide introductory activities by signing up yourself. Staff page - University-wide introductory activities.

Staff room and refreshments

You will meet your closest colleagues and others at the faculty in our common staff room on floor 1 in building K, Växjö or floor 3 in building Forma, Kalmar. Usually, colleagues have coffee sometime between 9.30-10.00 in the morning and 14.30-15.00 in the afternoon.

Questions about your introduction

If you have any questions about your introduction, please contact your immediate manager. If you have  more practical questions, please contact the Faculty Office's contact persons:

• Växjö
  Department of Management: Helene Erlandsson
  Department of Marketing and Tourism Studies: Lollo Leijner
  Department of Economics and Statistics: Lollo Leijner
• Faculty Office: Lollo Leijner
  
  
• Kalmar
  All three departments and the Faculty Office: Helena Mallin

Questions for the faculty office

The School of Business and Economics' faculty office has a common e-mail address for all questions. In other words, you do not need to know who to turn to in a particular case.

You are welcome to contact the office via ekonomihogskolan@lnu.se

Linnaeus University is a government agency and all employees at the university are government employees.

To work in the public sector is to work in the service of the citizens. As a government employee, you have both rights and obligations as well as special benefits.

Working in the public sector also means that we carry out activities that apply the laws and regulations decided by the Swedish government and the parliament. Anyone who works at a government agency should be aware that the citizens of Sweden, via the parliament and the government, are clients and that the activities are financed with tax revenues.

Online training

If you are employed at the School of Business and Economics, you should complete the online training
"Our mission that clarifies the role of a government employee".

The Swedish Agency for Public Management (Statskontoret) has also developed an introductory course for central government employees. The training provides basic knowledge of what is common to all those working in central government.

Core values for all government employees

There is a common set of values for the entire government sector that is based on laws and ordinances. The common core values for government employees are based on six principles:

• Democracy: All public power emanates from the people.
• Legality: Public power is exercised under the law.
• Objectivity and equal treatment: Everyone is equal before the law. Authorities and courts should treat everyone equally.
• Freedom of opinion: Swedish democracy is based on the free formation of opinions.
• Respect: Public power must be exercised with respect for people's freedom and equal value.
• Efficiency & Service: The business should be run as cheaply and with as high a quality as possible with given resources.

The principle of public access to official records

The principle of public access to official records is central to the Swedish legal system. This means that the general public and the media have the right to access official documents, with the exception of confidential information.

A public document means any document, printed or electronic, that is stored by a public authority, and has been received from outside or drawn up within the authority. A document is public if it has been drawn up at, sent out from or received by the authority. The document must be kept at the authority. A public document can be a text, image, tape recording, film or other information that has been stored in a computer, for example. The main rule is that public documents are public and that everyone should be able to access them.

A person requesting access to an official document does not need to say their name or what the document will be used for. In addition, the document must be disclosed promptly.
Staff page - Information and case management at Linnaeus University.

Exercise of public authority in accordance with the rule of law

The rule of law is fundamental to all state activities. Citizens must be able to trust that the decisions made by the authorities are based on the laws in force. They must also be sure that everyone is treated equally before the law and that authorities are objective and impartial in their assessments and decisions.

You are therefore obliged to comply with rules on conflict of interest, secondary employment and public procurement.

Rules on conflict of interest

Rules on conflict of interest guarantee that the processing by the authority is characterised by objectivity and objectivity. If you are handling a case, you have a conflict of interest if, for example, the matter concerns you or someone close to you.

Another example of when you have a conflict of interest is if the outcome of the case can be expected to bring particular benefit or harm to yourself or someone close to you. There are more occasions when you may have a conflict of interest. Staff page - Rules on conflict of interest

Secondary occupations

As a public authority, it is important to be objective in relation to the citizens, which is why government employees may not engage in secondary occupations that undermine trust, i.e. engage in activities outside of their employment that could undermine confidence in impartiality or damage the authority's reputation. Nor is it permitted to have secondary occupations that hinder work or are competing. All employees must report annually whether they have a secondary occupation or not. This is done no later than 10 January each year via the Primula payroll system.
Information and guidance for secondary occupations.

Purchasing - The Public Procurement Act

The purchase of goods and services must be made in a lawful, businesslike and efficient manner. Purchases are made by calling off or ordering from an existing agreement. If there is no agreement for what you need, you should instead make a procurement. For more information, see the tab on Purchasing.

Rules and other governing information that govern Linnaeus University's activities can be found on Staff/Medarbetare.

Decisions made by the University Board, the Vice-Chancellor or the University Director can be found on the Staff page - Governance and regulations.

Governing documents, policies and procedures that apply at the School of Business and Economics can be found on the Staff page - The School of Business and Economics governing documents.

Decisions made at the School of Business and Economics follow the delegation of authority and are normally made on Mondays at 09:00-09:30 at the Dean's and Heads of Department's decision meetings. Decisions to be made must be entered in the W3D3 register no later than 9:00 on Friday one week before the meeting. The contact person is Faculty Secretary Catarina Gaunitz.

You can find more information and previous decisions.
Staff page - Meetings, groups and councils - Deans and head of department's decision meetings.

Medarbetare/Staff

Medarbetare/Staff refers to Linnaeus University’s intranet, which serves as the primary communication channel. To access all content, you need to log in using your staff account.

You can customize Medarbetare/Staff according to your preferences. For instance, you can choose which groups you want to be part of and create shortcuts to web pages and tools.

Learn more about all the opportunities available in the Medarbetare/Staff Group - About Staff.

At Linnaeus University, there are several internal employee groups that can be beneficial for your work. As an employee of the School of Business and Economics (Ekonomihögskolan), you will automatically be added to the following groups:

• The staff group Linnaeus University, with general information.
• The staff group at the School of Business and Economics, with information concerning the faculty.

Each department and the Faculty Office also has its own Staff group where your immediate manager publishes weekly newsletters and other important information.

Faculty meetings, Faculty Conference and Christmas party

At the School of Business and Economics four faculty meetings are held during the year where the dean and management provide information about the faculty's activities. Everyone is expected to participate and receive the invitation via the Outlook calendar. Notes from the meeting are presented in the Staff Group School of Business and Economics and are collected on the Staff page - Meeting, groups and councils/ Faculty meeting.

• The meeting in March is a conference where the entire faculty meets and discusses selected themes, usually Tuesday-Wednesday or Wednesday-Thursday in week 11.
• The meeting in May are usually held digitally via Zoom.
• The meeting in September is usually held digitally via Zoom.
• The meeting in December is usually held physically on site. In connection with the Faculty meeting in December, the faculty's joint Christmas party will also be held.

At the Linnaeus University, education administration is handled by the Office of Student Affairs and the Faculty Office's education administrators.

You will find general information on the Staff page - Study administration.

You can find information about the School of Business and Economics various processes on  Staff pages - For those who work with education.

If you would like an introduction to the university's study administration system or if you have any other questions, please contact the education administrators at the School of Business and Economics, ekonomihogskolan@lnu.se

At the Linnaeus University, the University Library is there to support you as a teacher. They also offer students tips in academic writing and study techniques. Staff page - Teaching at the University Library

The study administrative systems used at the Linnaeus University are as follows:

Ladok

Ladok is the university's study register that contains individual information about all students in undergraduate and postgraduate education. Ladok contains information about admissions, registration, results and degrees.

Ladok is also the Linnaeus University's education database that serves as a system support for establishing and revising course and programme syllabi.

You log in to Ladok via your staff account. On the Ladok page you will also find quick reference guides, guides and manuals. Staff page - Ladok

Ladok authorisation for staff at the Linnaeus University is ordered from the Ladok Support by the faculty where you are employed. If you want access to Ladok, please contact ekonomihogskolan@lnu.se

NyA and NyA-webben

NyA is a national admissions system that the country's universities and colleges use to carry out the work within an admission round.

For staff at departments, there is also the web tool NyA-web. In the NyA-web you will find, for example, information about a person's application, qualifications and submitted documents. Staff page - NyA-webben with login

To get access to the NyA-web, please contact ekonomihogskolan@lnu.se.

Moodle

Moodle is the learning platform used at the Linnaeus University, which is the digital class room where students and teachers meet. Here you will find tools for information, communication and collaboration. Staff page - Moodle learning platform.

To get access to Moodle, contact ICT pedagogue Christoph Tiedtke.

Survey & Report

Survey & Report is the survey system that can be used by staff at the Linnaeus University for both research surveys and other types of surveys. The system has also been developed to be used for automated course evaluations.

All staff at the Linnaeus University have access to the system. You use your regular staff account and your user is created the first time you log in. Staff page - Surveys and course evaluations

TimeEdit (schedule and room booking)

Schedules are created in TimeEdit. You order your schedule via the faculty's education administrators. Staff page - Schedule/room booking

Ouriginal - anti-plagiarism system

Ouriginal (formerly Urkund) is Lnu's common system for preventing and identifying plagiarism in student projects. Staff page - Ouriginal - anti-plagiarism system

If you want an account, send an order to utbildningsmiljo@lnu.se from your staff email.

There are different types of support for researchers. Staff page - Research support at the School of Economics and Management

Information about rules, procedures and rights for employees at the university can be found on the Staff page - Employed at Lnu.

At the Linnaeus University there are two local working time agreements, one for teachers and one for technical/administrative staff.

As a government employee, you will receive extra vacation days, extra compensation for illness and parental leave, a transition agreement, some compensation for medical care and medicines, and generous leave terms. In addition, the university offers you wellness reimbursement.

If you have any questions about your employment, you can contact an HR partner (Human Resources), you will find contact information on the Staff page - HR section.

If you have questions about your salary or other benefits that you have as an employee, please contact the School of Economics and Management's payroll specialist.

The School of Business and Economics shall offer a good working environment for students and staff. At the Linnaeus University and the School of Business and Economics, there is zero tolerance for discrimination, harassment and other types of violations.

The School of Business and Economics has developed a common code of conduct that highlights how we safeguard a good work environment characterised by academic freedom and respect for each other.
The School of Business and Economic's Code of Conduct

The Swedish work environment legislation is based on the employer being responsible for the work environment and collaborating with its employees to achieve a good work environment. At the Linnaeus University, the vice-chancellor is responsible. The Vice-Chancellor can allocate tasks in work environment management to managers at different levels, such as the dean, head of department, head of office and head of division.

Safety representative

The employees' representatives are the safety representatives. There are several safety representatives that everyone at the School of Business and Economics can turn to, regardless of which department/office or location you work at.

The safety representatives at the School of Business and Economics are:

• Helena Mallin
• Michaela Sandell
• Mirja Sjögren

At the School of Business and Economics, all managers, safety representatives, student safety representatives and union representatives meet regularly in a work environment meeting that discusses issues that affect the entire faculty.

Occupational health

The Occupational health service assists the university in preventive work environment management and is also a resource in connection with work-related illness and rehabilitation, as well as in crisis situations. Occupational health services include occupational health doctors, occupational health nurses, psychologists, ergonomists, behavioural scientists and safety engineers.

Falck is Linnaeus University's provider of Occupational health care. Individual employees have the right to contact Falck on their own for three sessions during a year with an occupational health nurse, behavioural scientist or psychologist. These contacts can take place without the responsible manager or the HR department being aware of them. In such cases, the employee will contact Falck via a function email.

vaxjo@falcksverige.se
kalmar@falcksverige.se

More information can be found on the Staff page for Work Environment and Health.

The unions active at the the Linnaeus University can be found on Staff page for Work union organisations

Resting room

At the Linnaeus University, you have the opportunity to use a resting room for temporary rest. The School of Buisness and Economics resting rooms are located in Forma in Kalmar and in the K-building in Växjö.
Staff page - Resting room

You have a Staff page that appears on Medarbetare/Staff and Lnu.se, which is what comes up when someone searches for your name. Some things are available automatically and some things you can add yourself, such as the text about you and the link to your publications.

Remember that the page needs to be updated in both Swedish and English.

What should be on the page is:

• Photo of you
• Information about you from Primula, IT and Infocenter
• Four main headings, About me, Teaching, Research, Assignments
• Your research groups and projects
• Your publications

But it can also be:

• Link lists
• Movies
• Imagery
• Document
• Tags that connect you to topics, groups, and projects

There is more information on the Staff page - Your personal page.

The university has several document templates for letters, minutes, essays, and more. You will find all available templates and more information on the Staff page - Templates.

For the School of Business and Economics, there is a specific PowerPoint template with AACSB's logo on it, which you can find on the Staff page - Communication support for the School of Economics and Management.

Infocenter is one of the university's junction where students, visitors and staff can turn to for information and service. Staff page - Infocenter.

The shop in Infocenter provides you with notepads, pens and other office supplies. Staff page - Butiken

Infocenter and Butiken are located in both Kalmar and Växjö.

When you are going to buy goods and services, you must use the suppliers with whom the Linnaeus University has an agreement. If you need to order books or other things, there are framework agreements for the most common purchases and orders.
You can find out who the suppliers are on the Staff page - Framework agreements.

Remember that all purchases must be checked with your immediate manager before you place an order.

As a rule, purchases must be made against an invoice. When ordering, always state the reference code (four digits) and the reference name (your name).
Staff page - Routines for purchasing

When an invoice is due, you will receive an email from UBW Automail Unit4 Business Word (Agresso). Log in and click on the number at the top of the page to see your cases. Please check if anything is missing before you can approve or send it back to the distributor.

If the purchase must be paid directly by credit card, contact the School of Buisness and Economics controller for more information.

If you have any other questions, please contact your financial administrator at the Finance Office.

The School of Business and Economic's ICT pedagogue is happy to help you if you need help with development/other support in teaching.

BusinessLab - premises that enable and invite interactivity, mobility and creativity. 

IT support - if you are in need of IT support, please contact central IT, where you will find information about how to work remotely.

New equipment - if you need a new computer or other equipment, contact your immediate manager for approval. You can then order new IT equipment via the self-service portal.

The School of Business and Economic's communication group EKOM

The School of Business and Economic has its own communication group, EKOM, which mainly works with internal communication, such as Medarbetare/Staff groups and Medarbetare/Staff fixed pages. EKOM is also in charge of the School of Business and Economic's pages on lnu.se in collaboration with the Communications Department. EKOM also works with various meetings and events such as Faculty meetings and the School of Business and Economic's yearly conferens.

Communications Department's KOM partner

The Central Communications Office supports the School of Business and Economics with a KOM partner who acts as support in management communication and strategic communication issues.

Research communication

Questions about research communication, for example when starting new projects, are sent to the Communications Office's research communicator with responsibility for the School of Business and Economics.

Contact information can be found on the Staff page - Communication support

When you order food or coffee, you must use the University's procured agreement. Before ordering, you should read the university's representation rules. Staff page - Food and coffee

Representation is a collective term for activities that are carried out to promote the University's activities and that include food, drink, gifts and the like. All representation must be used judiciously and must have a direct connection with the University's activities.

External representation is aimed at external actors such as other higher education institutions, organisations or companies. All representation must be directly related to and be of benefit to the University's activities, which must be stated in the purpose.

Internal representation refers to meals that are aimed at the employees and have a staff-promoting nature. Internal representation can only occur at two types of gatherings; Information meeting and staff party.

Other things that can be regarded as representation from a benefit perspective are meals at internal courses and conferences, coffee at internal meetings and gifts to staff.

An internal course and conference is a gathering that lasts longer than 6 hours. Travel time may be counted as work if it takes place during normal working hours.

In the case of representation, a purpose, complete list of participants and a detailed program for the conference/course/meeting must always be attached to the invoice. All representation must be agreed in advance with the immediate manager.

When it comes to representation, there are rules and limits to take into account. Staff page - Representation. 

When you want to take a photo that can be used on Lnu.se, for magazines, publishers or the like, the university has two photo studios, one in Växjö and one in Kalmar.
Book an appointment or drop in.

More information can be found on the Staff page - Staff photography.

The University has a contract with a travel agency for booking travel, and all trips must be made in accordance with the travel policy that has been decided.

All trips must be agreed in advance with the immediate manager.

Keep in mind that journeys should be carried out in a climate-smart way, preferably by train or public transport.

Try to participate digitally in meetings or activities that last less than a working day.

Information about travel policy, bookings, rental cars, hotels, train journeys between the cities and more can be found on the Staff page - Book a trip.

Travel between Kalmar and Växjö

To travel between Växjö and Kalmar, use and buy your ticket via the Kalmar Länstrafik (KLT) app.

On the Service Portal Lnu , which you can reach via the links on the Employees' front page, there are manuals, guides and instructional videos for both IT systems and software.
There you'll find:

• Guides/FAQ
• Question, report, order, my cases
• Contact us at Lnu
• Operational information

Crisis and security

If there is an emergency, first call SOS Alarm, emergency number 112 to reach the ambulance, fire department and the police!

How to act in the event of a crisis or accident is outlined on the Medarbetare/Staff front page under Crisis and security.

Fire

The university has a fire protection plan that specifies who is responsible for what in the event of a fire. At your introduction, your manager must inform you about the assembly point, should you need to evacuate the premises. Every year, a fire safety inspection is carried out in the faculty's premises.

In the event of fire or danger, all employees take joint responsibility for evacuation. In our premises, yellow high-visibility vests (marked with 'evacuation leader') are placed in all staff areas. In the event of a fire/danger, one of the employees who is on site puts on the vest and helps to get all employees out.

Teachers are responsible for ensuring that students have access out from the classrooms.

Assembly point

On the evacuation plan there is information about the assembly point for each building.

House Forma, Kalmar: by the guest harbor
Building K, Växjö: Lückligs plats

Staff page - Fire and evacuation

In the self-service portal Easit , which you can access via the links on the Staff/Medarbetare front page, you can:

• Order supplies
• Report a fault
• Ask a question

You can also follow your case in the Self-Service Portal Easit.

Workforce planning of the departments' staff takes place in the Retendo Academic system. At the School of Busienss and Economics, workforce planning is handled by the following resource planners:

• MAN - man.prefekt@lnu.se
  Maria Boe Presteng of the Department of Management (MAN)
  
  
• MTS - mts.prefekt@lnu.se
  Jasmina Beharic for the Department of Marketing and Tourism Studies (MTS).
  
  
• NS - Jasmina Beharic for the Department of Economics and Statistics (NS)