Dealing with and registering external research applications at the School of Business and Economics
The researcher is responsible for the scientific content of the application, and the Faculty Office will assist with formalities such as budget, the need for co-financing, any coordination of signatures and registration in the finance system.
1 - Project budget
The researcher should contact the department’s economist in plenty of time before the deadline to draw up the project budget together.
2 - Co-financing
The economist documents any need for co-financing and who will finance what. This information is entered on the co-financing plan form, which should be attached to the application documents.
3 – Backing
The researcher is responsible for the application and any need for co-financing receiving backing from the head of department, dean or Rector in accordance with the delegation rules. This is documented in writing using the form for the dean’s certification of externally financed projects, which is available from the economist or the research administrator.
The above steps should be carried out before sending the form to the source of funding.
4 – Signatures
The researcher is responsible for the application being signed in accordance with the delegation rules. If the Rector’s signature is required, the Grants and Innovation Office should be contacted. If the researcher wants the research administrator’s help with coordinating signatures, the research administrator must be contacted in plenty of time before the deadline. (This is particularly important if the Rector’s signature is required.)
If the source of funding uses paper/e-mail applications: Signatures should be present when the application is submitted.
If the source of funding uses electronic registration and signatures: No later than the day after the application has been registered in the source of funding’s system, the application should be signed in accordance with the delegation rules before sending the attachment to the source of funding.
If the source of funding does not require a signature in connection with the application: Steps 1-3 above should be carried out.
5 – Diary
All applications should be diarised. Applications where researchers at the School are co-applicants with researchers from e.g. other educational institutions should also be diarised. If the application contains sensitive information, the entire application does not need to be diarised.
The researcher should normally submit the full application – including forms with signatures and details of any co-financing – by internal post to “Registrator FEH, Växjö” or by e-mailing firstname.lastname@example.org. The registrar then e-mails the diarised document to the research administrator and the economist, who in turn notify the relevant researcher.
6 – Registration
The economist registers all external applications in Agresso.
7 – Notification
When the source of funding notifies approval or rejection of research applications, this information should also be registered. This is done by the researcher sending the information to the registrar (point 5). The registrar forwards the information to the research administrator and the economist.