Register and Publish your Research in DiVA

1. Search for your records in the national DiVA.
2. Select the records you want to import to the Lnu DiVA, and then choose Export > Mods.
3. Log in to DiVA and select Import references.
4. Select Import from external databases.
5. Select the format MODS V3 and upload the XML file that you exported from the national DiVA.
6. Enter and look at each record, complete with your user name, organisation and the full first name of every author from Lnu.
7. Make sure what you entered is correct and select Submit.

1. Search for your publications in the database and export to a file. Web of Science (Plain text file), EndNote (XML), PubMed (use PubMedID to import), most other databases (BibTex or RIS).
2. Log in to DiVA and select Import references.
3. Select Import from external databases, and upload the file that you saved (ISI = Web of Science).
4. Enter each record and complete with your user name, organisation and the full first name for every author from Lnu.
5. Make sure what you entered is correct and select Submit.

If you have published in a traditional, subscription-based journal, you can also publish a copy in DiVA. This is called self-archiving and makes the publication freely available. An increasing number of research funding agencies require research results to be made freely available (open access).

Before self-archiving, you need to check:

• the publisher's or journal's self-archiving policy
• which version of the publication that may be archived (publisher's or author's version)
• if there is an embargo or other restrictions for self-archiving

You can do this by searching for the journal or the publisher in SHERPA/RoMEO. If you can't find the information there, look for copyright information in your contract with the journal or on the journal's/publisher's website, alternatively write to them and request permission.

If the publication has not yet been published at a publishing house, but you want to make sure that you can self-archive in DiVA, you can use a supplement to the contract that you write with the publisher. Examples:

• SPARC Author Addendum – agreement extensions for journal articles that give the authors enhanced rights, such as the right to self-archive the article
• Creative Commons – license agreements that all give authors enhanced rights. The licenses can be used on all types of publications

Check if the publication already is registered to DiVA. If this is the case, send the pdf file to diva@lnu.se and the library will upload it for you. If the publication is not yet in DiVA, please register it.

You upload the publication file at the page after the registration form in DiVA. Here you state what version it is and accept the university's publishing conditions. You can also enter a date on which the file will be published. This is useful if the journal has an embargo for publishing.

When a file has been uploaded to DiVA it will not be visible until a DiVA administrator at the library has approved and published it. The library will review the publisher's/journal's rules for self archiving and then add a cover page with information on version, the original publication's information and a link to the published version.

If an article is a contribution to a conference and part of a proceeding, please wait with self archiving until the whole proceeding is published. Multiple publishers require a full reference to the publisher on the cover page, including for example the correct name of the proceeding, the name of the editors, the DOI link, ISBN and pages. This information is not available until the proceeding is published.

You can edit entries in DiVA where you are included as author/contributor. You are able to edit a record only if it has not yet been reviewed by the university library. After review, only DiVA administrators at the library can edit records.

1. Log in to DiVA and select Edit / Delete record.
2. Search for the records you want to edit.
3. Enter the record, make the desired changes.
4. Continue to the next page by selecting Continue (twice) and then Accept.

If you are not able to enter the record to edit it, please contact diva@lnu.se for assistance.

You can remove entries in DiVA if you are included as author/contributor. You can remove a record only if it has not yet been reviewed by the university library. After reviewing, only DiVA administrators at the library are able to remove records.

Before deciding to remove records from DiVA, bear in mind that data from DiVA form basis for various evaluations at the university, are shown at your staff page at Lnu.se, and become searchable in many external search engines and databases, like SwePub, Google, and Google Scholar.

1. Log in to DiVA and select Edit / Delete record.
2. Search for the records you want to delete.
3. To delete, click the X to the right of the record in the list of results.

If you do not see the X, contact diva@lnu.se for assistance.

Synchronization from DiVA to Lnu.se is made every night. If the publication is not showing up on your staff page the day after it has been registered, you need to log in to DiVA, find the record, and then make sure your user name is entered in the field Local User Id. If the publication is not showing up the day after this has been done, contact diva@lnu.se for assistance.

Information on how the staff pages work can be found at the page Practical information.

If you uploaded a full text file or another file to the record, it is awaiting publication by a DiVA-administrator at the library. You will get an email when the file is published. Please contact diva@lnu.se if publishing is urgent.

Records regarding doctoral and licentiate theses are not visible in DiVA until the records have been reviewed by a DiVA administrator at the library. Please contact diva@lnu.se if publishing is urgent.

From 2021 the possibility to enter sustainability goals (SDGs) to DiVA records were introduced. SDGs in DiVA will be used to follow up the university's work with sustainable development.

Under Sustainable Development in the DiVA registration form you can choose one or more SDG concerning your publication. You will find information on the SDGs at the United Nations website about the SDGs. It is only you who can determine what SDG is relevant for your publication.

Records that have been imported to DiVA by an administrator are open for editing for two weeks after the import. After that, you will have to contact diva@lnu.se to enter SDGs to the record.

Yes, you can. DiVA has different levels of availability for attached files. If you have transferred the copyright of your text to the publisher or journal where it was published, you can in DiVA select the option "Only for archiving" when the file is uploaded.

By uploading the full texts of your publications when you register in DiVA, the research results are preserved even if the publisher and/or journal cease to exist.