Research Data

Research data is information collected for the purpose of scientific analysis. As a state agency, Linnaeus University has a responsibility in managing, storing, preserving and making data available, if produced at the university. A unit called the Data Access Unit (DAU) is present at Linnaeus University, to support researchers in their research data management.

What support do we offer?

  • interpreting guidelines, rights and restrictions available for research data
  • the constructing of Data Management Plans when starting a project or when applying for research funding
  • questions about archiving of research data
  • depositing data and/or making data available in the SND catalog or other service

Support through the research process

Swedish National Data Service (SND) has a collection of resources about good research data management. These resources provide support throughout all phases of a research project, from planning to preservation and publishing. They also contain information about what to pay attention to in order to make data reusable for future research. See the pages "Manage data" at the SND website.

Planning and funding

When planning and funding a research project the DAU will help with your questions about data management plans (DMP), ethical review and data protection. Staff from the Grants and Innovation Office (GIO) will answer these questions. More information about what support we offer you in the application process you can find on the page Grants and Innovation Office (GIO).

At the SND website you will find more information on how to plan the collection and handling of research data, see the page Plan.

Data Management Plans

A data management plan (DMP) is a living document, and is used to describe and ease the handling of research data throughout a research project. The document should contain information on for example the collecting, documentation, processing, storage and archiving of data. Exactly what the plan should contain differs between subject areas, requirements from funders, and data types. It is getting more common that research funders require a data management plan when submitting an application.

As an aid in producing a data management plan you can use the Checklist for Data Management Plan from SND. For more detailed data management plans you are welcome to use the tool DMPonline.

More information on data management plans is available at the SND webpage about data management plans.

The General Data Protection Regulation (GDPR) can affect your planning of research data management. To contact the data protection officer at Linnaeus University, send an e-mail to

Ethical Review

Information about ethical review in relation to research data management can be found at the Swedish National Data Service's page Ethical Review.

If you have questions about research ethical aspects of your work, you can contact the Ethical Advisory Board in South East Sweden.

Information about the ethical review itself can be found at the Swedish Ethical Review Authority's website (in Swedish).

Collecting and analyzing data

During the process of collecting and analyzing data in a research project both the IT Office and the University Archives can be of help.

Storing data during a project

Read more about the offered services for storing data during a project at the page IT and support for employees. See the heading File storage. At this page there is also information about applications and the purchasing of IT equipment.

Information Security

As an employee at Linnaeus University you are responsible for the information that you are using, and that it is managed in a correct and secure manner. Read more about this at the page Information Security (in Swedish) at the Staff site.

Only cloud services with written agreements at a central level can be used for state agency information. Research data is a kind of state agency information. More information can be found in the document Management Instructions for Research Documentation.

Encrypting files

The IT Office support you with encrypting your files. Send an e-mail to for more information.

Archive and preserve

For questions regarding archiving, preservation and appraisal of data in both physical and digital form, the University Archives are there to support you.

The document Managment Instructions for Research Documentation addresses the regulations for research data management, what types of data and documents to be archived, preserved or disposed, both during and after the project. This is described in more detail in the section Bedriva forskning, in Dokumenthanteringsplanen (in Swedish).

Publish and share

The University Library offers guidance on publishing and registering research data. See the heading Access to Research Data below for more information about different options for registering and publishing research data. Read more about the options for publishing research data at the SND webpage Describe and share data.

Discover and reuse

The University Library helps you search databases for research data that has been made available for using in your project.

One example of a database containing research data is SND's national research data catalog where you can find data from studies in a number of subjects. Some data are downloadable directly, and some are available on demand.

Access to Research Data


Research conducted at Linnaeus University is to be considered as part of the agency regardless of how the funding is done. Therefore, research activities are covered by the Public Access to Information Act. This means that the regulations regarding official documents in the Freedom of Press Act must be applied also for research data. In practice, this means that research activities must generate satisfactory documentation and follow regulations for preservation and for the excising of irrelevant documents.

Guidelines for the managing of research documents are found in the document Management Instructions for Research Documentation.

Register Metadata and Deposit Data Sets

To make research data discoverable for others that may be interested, it is possible to register information about the data set (metadata) and, when appropriate, also deposit or upload the actual data set to a database. It is possible to deposit data sets in, for example the SND catalog (requires an Lnu account), or DiVA (requires an Lnu account) by choosing the publication type Data set when registering. Data sets do not have to be made publicly available upon depositing, but can be made available upon request.

Open Access

In the SND catalog it is possible to make a data set discoverable and publicly available. This can also be done in other databases accepting research data, like DiVA. It is also possible to make data sets public by publishing them in a data journal or other scientific journals accepting data sets. Read more about open access to research data at the SND webpage Publishing and Open Access.

Possible reasons not to share data

All research data cannot be made publicly available. Possible reasons for this can be that

  • data contains personal information, or other sensitive or confidential information.
  • data contains information that is copyrighted by someone else.
  • permission has not been obtained from informants, or if ethical permission has not been acquired.
  • data contains trade secrets or financial information.


At the moment, a transition towards an open science system is ongoing both nationally and in the EU. In Sweden, the Swedish Research Council has been tasked to produce guidelines for how this transition should be carried out. The objective is to have a system in place in 2025. At Linnaeus University there is a supporting unit for handling matters regarding research data, called the Data Access Unit (DAU), that is operated in collaboration with the national research infrastructure Swedish National Data Service, SND.

The DAU at Linnaeus University is run by staff from the Executive Office, the University Library, the IT Office and the Office of External Relations.

Contact us

Do you need help in matters regarding research data?
Please contact