Microsoft 365

If your phone does not support Microsoft Authenticator, you can do the following:

Service mobile

• Employees who have a service mobile phone must download and use the MS Authenticator app on this device.
• If the service mobile is too old and therefore bought out, it must be replaced with a new company mobile.

Private mobile with subscription paid by LNU

• Employees who do not have a service mobile phone but have a subscription that LNU pays for on their personal mobile phone must use their personal mobile phone for MS Authenticator.

Private mobile without subscription paid by LNU

• Employees who do not have a subscription paid for by LNU but who have a private mobile phone, are encouraged to use their private mobile phone for MS Authenticator.
• If an employee does not wish to use their private mobile for MS Authenticator, a security key will be provided as an alternative.
  
  

Syntax error when moving files from Box to OneDrive

Description

Users experienced syntax errors when trying to move files from Box to OneDrive.

Status

Partially fixed. All characters except " * : < > ? / \ | are now allowed. If a file contains characters that are not allowed, the user needs to manually correct the file before moving to OneDrive.

During the fall of 2025, we will offer additional training initiatives for Microsoft 365 aimed at all employees at Lnu. The purpose of the training is to create a common understanding of how Microsoft 365 can be used more uniformly, efficiently and securely in daily work.

The training effort is planned to start in mid-September and will continue until December, with approximately one digital session per week. The training schedule will be published after the summer.

More information about times and registration can be found on the page Registration for education in Digital cooperation.

AI inspiration session – What can AI do for your workgroup?

The IT Office offers an inspiration session that provides a comprehensive introduction to how AI can be applied in daily work. The focus is on concrete examples that show how AI can be used to streamline workflows, support collaboration and free up time in different types of work tasks. The session is aimed at work groups who want to explore the possibilities of AI based on their own needs and the conditions of the business.

The sessions are booked as needed and adapted to the target group.

For more information or booking, contact: Hans Wirblad Kastman, hans.wirbladkastman@lnu.se

Links to some of Microsoft's general pages about Microsoft 365:

• Microsoft 365 basics video training
  A brief introduction to the entire Microsoft365 platform. How to get started, collaborate, find the right tools, and work from different devices.
• Get started fast at Microsoft365.com
  Learn to use the Microsoft 365 portal to create, save, find, and share documents directly from the web.
• Collaborating with Teams, SharePoint, and OneDrive
  This shows how the M365 platforms are connected. How documents, structure and collaboration work across M365.

Implementing MFA is a critical step in improving our overall security strategy. By requiring a second form of verification, in addition to your password, we can effectively prevent data breach attempts and identity theft. It is a simple but powerful measure that significantly increases our protection against external threats.​
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On Tuesday, June 4 2024, MFA will be activated for university administration users of Microsoft 365 services.
On Tuesday, June 11 2024, MFA will be activated for the rest of the organization.​

Read more about MFA in our guides and FAQ

Moving to OneDrive not only means modernizing our technical environment, but also improving accessibility and security for our staff. OneDrive offers advanced tools for collaboration and security, making it a great platform.

OneDrive also offers built-in backup features that automatically store files both in the cloud and locally on your device. This means that your files are not only secured from unauthorized access, but also remain available to you, even if we were to suffer a network attack or other disruption to the IT system. By ensuring access to your information under all circumstances, we strengthen the continuity of our business and protect our academic and administrative integrity.

Links to some of Microsoft's pages about OneDrive:

• OneDrive basics
  Basic navigation and features in OneDrive – for those of you who are new to the tool.
• Get to know OneDrive for work or school
  Learn to sync, share and access your files anywhere – both computer and mobile.
• OneDrive video tutorials
  A set of short video guides on how to use OneDrive in different environments – browser, desktop, and mobile.
• Use OneDrive on Android and iOS devices
  Focus on OneDrive on mobile: upload, share, manage offline files and work seamlessly from your phone.

More information about OneDrive in our guides and FAQ in the Serviceportal.

Team Channels: Create dedicated spaces for different projects or departments for organized collaboration, serving as a central hub for files and documents, facilitating shared storage and access for all members

Customizable workspaces: Add apps and tools to tailor workflows to your team's needs

Security and compliance features: Keep communications secure with advanced security settings and compliance standards

Links to some of Microsoft's pages about Teams:

• What is Microsoft Teams?
  A quick overview video of Teams: chat, channels, file sharing, and @mentions.
• Microsoft Teams video training
  A series of short films about features in Teams, from meetings to channel structure, with clear Swedish walkthroughs.

More information about Teams in our guides and FAQ in the Serviceportal.

The implementation of Microsoft 365 (M365) aims to modernize and streamline the university's digital work environment by offering a unified digital workspace.

The project includes:​

Pre-study and Analysis: Carry out the pre-study "A Unified Digital Workspace" to identify the needs and potential of the M365 services.​

Pilot project: Structure and conduct a pilot of Co-pilot to evaluate its use and value within the Microsoft ecosystem.​

Rollout of M365 services: Phased implementation of M365 services such as Teams & OneDrive​

Continuity measures: Implementation of, among other things, Multi-Factor Authentication (MFA) & backup routines​

Contact person: Hans Wirblad Kastman (project manager).