Open House

How long is each inspirational session?
You have 20 minutes scheduled for your session. It is usually suitable to give a presentation of around 15 minutes and use the remaining time for questions from the audience.

At what times are the sessions held?
The times for the inspirational sessions are:

9:00am
9:30am
10:10am
10:50am
11:30am
12:20pm
1:00pm
1:40pm

What is the purpose of the sessions?
The purpose of the inspirational sessions is to inspire visitors to want to learn more about our programmes. The sessions give you an opportunity to explain why students should choose your specific programme. We recommend that the sessions are given by students from the programme, but they may also be held by the programme coordinator or a study counsellor.

What should I bear in mind when planning the sessions?
Think about the target group and what they are interested in knowing. Remember that you are addressing a young audience with no academic background. Also bear in mind that not all pupils are taking higher education preparatory programmes. It is better to talk broadly about the programme or subject rather than going into too much detail.

If you use a PowerPoint presentation, please use one of these templates with the recommended sizes for text and images:

• Colourful presentation template
• Yellow-white presentation template

For example, you might answer these questions:

• Why should I choose this programme?
• For whom is the programme suitable? What should I be interested in?
• What will I learn on the programme? Does the programme have any specialisations?
• What can I become after completing the programme? What jobs are possible, what does the labour market look like?
• Are there good examples of alumni who have studied this programme and what they are doing today?
• Where is the programme offered? Are there any special facilities we will be in during the programme?
• What is it like to be a student on the programme? What does a typical day look like? Why did you, as a student, choose this programme? (if you have a student taking part)

What am I responsible for as a session holder?
As a session holder, you go to the room where you will give your session and are responsible for bringing any computer and presentation you may need. In each room you will find brief practical information, the day’s programme, and a phone number for IT support if needed. Please arrive at the room at least ten minutes before your time starts, to prepare and connect the technology. It’s also a good idea to stand by the door before the session starts to let in and welcome visitors.

Which room will I be in?
You will receive information from the project group well in advance of the event, including which room you have been assigned for your inspirational sessions. We aim to schedule all your sessions during the day in the same room. There is at least a 15-minute break between sessions to allow for a change of session holders.

How do participants find my session?
In the entrance of each building there is an information station staffed by the Communications Office. Visitors can ask questions there and get help finding the right location.

What is an activity?
We want to showcase our study environments and offer hands-on activities linked to our programmes. In previous years we have offered, for example: lunchtime concerts, health checks, library tours, VR games, open labs, film screenings, and training environments related to programmes.

Can I register an activity?
We hope that you would like to take part by showing your activities and environments. We are of course also open to other suggestions for happenings during the events, so please share ideas and suggestions for activities. You register your activity or guided tour in the registration form.

We understand that not all activities can be carried out on both of our campuses. If this is the case, you can choose in the registration whether the activity should take place on only one campus or both.

Can I lead a guided tour?
During the events, student ambassadors lead guided tours of our campuses. We also welcome you to organise guided tours of your own premises. In previous years, for example, there have been guided tours in the art rooms, at Epic, and in the Police Education’ facilities.

How long can a guided tour be?
Guided tours are scheduled for 20 minutes, just like all the other sessions during the day. If necessary, guided tours may run over slightly, but keep in mind that visitors must have enough time to get to their next session.

At what times are activities and guided tours held?
The times for guided tours and activities are:

9:00am
9:30am
10:10am
10:50am
11:30am
12:20pm
1:00pm
1:40pm

How do I register my guided tour?
Register your guided tour in the form for registering tours and activities. When registering, specify the number of tours and the size of group you can accommodate at each occasion.

We understand that not all tours can be carried out on both campuses. If this is the case, you can choose in the registration whether the tour should take place on only one campus or both.

When is the fair open?
The fair is open all day, from 9:00am–2:00pm. Keep in mind that visitors arrive from 9:00am, so make sure your stand is ready in good time.

When can I set up my exhibition stand?
It is possible to set up your stand the day before Open House, at both Växjö and Kalmar, from around 2:00pm. You can also do it on the morning of the same day.

How do I know where my stand will be located?
We will send out an overview map of the fair in advance of Open House, where you can see roughly where your exhibition stand will be located. On the map, each faculty and the teacher education will have a designated area. When you arrive at the fair, you will see which stand is yours from a label on the table(s) allocated to your registration.

What does the Communications Office provide in terms of materials?

• Signs and wayfinding
• PPT template for inspirational sessions
• The inspiration magazine Plugga
• Digital programme at lnu.se/plugga and PDF programme sent to all registered visitors ahead of the events
• Roll-ups for each subject area
• Fair tables, and standing tables on request
• LNU tablecloths for all tables at the fair

What does the faculty/NLU provide in terms of materials?

• Any giveaways
• Any sweets and bowls for the stand
• Other printed matter, such as postcards or programme-specific information

Can I order printed materials for the day?
If you would like programme-specific printed matter (for example flyers or postcards), please complete the order form no later than three weeks before the date of the event. We have created specific templates for Open House.

Linnaeus University events aim to be as sustainable as possible. Therefore, please carefully consider whether you really need printed materials. Could you instead refer to, for example, a programme webpage on lnu.se?

What is the role of the coordinator?
Each faculty/NLU has a coordinator whose task is to ensure that the faculty’s representation at the events is appropriate. The role involves sharing registration information internally within the faculty/NLU to programme coordinators, study counsellors, managers, and others.

The goal is for the coordinator to have an overall picture of the faculty’s representation, and the role is therefore crucial for successful participation at Open House.

The coordinator is expected to:

• Take part in information meetings with the project group
• Share information and reminders about registration internally within the faculty/NLU to programme coordinators, study counsellors, managers, etc.
• Be familiar with the FAQ for exhibitors and session holders and be able to answer questions based on it
• Answer simple questions about the faculty’s representation, e.g. which programmes have registered and what activities are planned
• Ensure that programmes register their participation
• Inform and update the administrative director and/or other relevant managers about representation/number of registrations before the final registration deadline
• Inform participants at the faculty about decisions taken by the administrative director/heads of faculty/head of department regarding costs associated with Open House (e.g. payment for student representatives, travel costs, printed matter, hands-on activities, or own fair materials)

The coordinator is not responsible for, but may need to assist with:

• Answering questions about programmes, timetables, the fair, design, invitations, and marketing of the day
• Student representation on the day (this is the responsibility of session holders and/or exhibitors unless the faculty decides otherwise)
• Stand placement of the faculty/programmes at the fair
• Tables, cloths, sweets, and shared printed matter according to the standard package

Who is the coordinator in my faculty/NLU?

• FEH: Terese Nilsson and Malin Madestam
• FHL: Sandra Hedberg
• FKH: Mikael Daag
• FSV: Kim Robertsson and Katarina Karlsson
• FTK: Katrin Lindwall
• NLU: Jessica Sundström

Who pays for students working on the day?
Often, session holders and exhibitors want student representatives at the sessions and/or the fair, which we in the project group also recommend. Student representatives should be compensated in line with current agreements for such work. The following has been approved and agreed at faculty/NLU level.

The faculty/session holder/exhibitor is responsible for, or agrees with the coordinator to take responsibility for:

• Identifying and engaging relevant student representatives
• Costs associated with student representation during Open House (fees, travel, travel conditions), which are regulated by existing agreements
• Administering and handling any agreements/current rules for student representation (HR can provide guidance)
• Ensuring costs are approved by the administrative director/heads of faculty/head of department before the event day
• Ensuring that the agreement form + payment form are available in advance for students working on the event day

Read more about salaries and compensation.

What is the Communications Office responsible for before the day?

• Project management of the events and informing the coordinators
• Dialogue with schools, municipalities, regions, and other external actors
• Marketing the event
• Coordinating central functions such as the student union (Linnékåren) and student associations

What is the Communications Office responsible for on the day?

• Signs and wayfinding
• The inspiration magazine Plugga
• Roll-ups for each subject area
• Digital programme at lnu.se/plugga and rolling programme on the information screens
• Central student recruitment stand with student ambassadors
• Guided tours on campus
• Fair tables and standing tables
• LNU tablecloths for all tables in the fair area
• Fair hosts, entrance hosts, and visitor hosts