Automating course evaluations

The purpose of automation

  • Staff members who make course evaluations for entire faculties will have their workload reduced as the majority of steps are automated.
  • Staff members who archive paper surveys will no longer have to do this.
  • Teaching staff who previously had to turn to an administrator who then handled the archiving of one or more signed course evaluations including the action plan, will now simply be able to approve these directly in the system.
  • The surveys will be respondent surveys which will lead to an increased accuracy and often an increased response rate. The human factor will be minimized when it comes to handling a link (public survey) that is to be emailed or placed in a moodle room.

Details on the process of automation
The system will list all courses that are available for evaluation. The administrators must fill in information that cannot currently be extracted from Ladok, currently this is only information about who the course coordinator is.

When all information has been filled in, a survey will be created automatically, and then an email with a link to the survey will be sent to the course teachers. Teachers will have the opportunity to add questions. If the teacher does not want to add any questions, it is not necessary to open the survey at all. Then respondents/students are extracted from Ladok and the course evaluation is sent out. A reminder will be sent out shortly after. When the survey is closed, two reports are created automatically, one with written answers and one without.

The course teacher will receive an email when the reports are available. The teacher examines both reports to be able to make comments and work out an action plan. Then the teacher opens the report without written answers, makes comments, adds the action plan, approves the survey and sends it to be archived.

In order to clarify the process, a flowchart is available to administrators who will be involved in the automation, as well as a flowchart that clarifies the process to course coordinators.