Written examination
This page presents compiled information concerning written examinations.
Written examinations are handled by our Facilities Administration in order to guarantee the anonymisation process.
A student must be registered in order to be allowed to enter the examination room. A student who is not registered, may show up at the examination room on the day of the examination and be granted a seat if possible, however not until 45 minutes of the examination have passed. A student who is not registered may only be allowed to take the examination if someone who is registered does not show up.
Linnaeus University does not accept late registrations.
The examination documents must be in place in the examination room in the city in question by 13.00 the day before the written examination at the latest. This to make sure that the invigilators have time to prepare all examination documents with the conditions stated for each respective examination.
The placement of students in the examination room is planned 6–4 workdays before the day of the examination and then sent to students, teachers, education administrators, and invigilators via email.
Students are allowed to enter the room 20–30 minutes before start upon presentation of valid identification or passport. 50 minutes after the start, at the earliest, students may leave the room to visit the toilet or to hand in their examination.
Invigilators monitor the examination to make sure that it is carried out in a legally sound way. In cases of suspicion of cheating, the responsible teacher will be contacted and a report will be written and sent to the responsible teacher and to the Disciplinary Board.
An examination that has been written in Växjö is to be collected at the examination room. Examination written in Kalmar will, at the time being, be sent to the responsible teacher’s office. Once the examination unit in Kalmar has moved to Universitetskajen, written examinations will be collected at the examination room in building Culmen.
Address to Examination room:
Kalmar, Culmen, vån5, rum Cu2014K
Växjö, Building H, ground floor
The examination unit in Kalmar will move to building Culmen on 18 January 2021.
Scanning of marked examination
During autumn 2020, tests are being carried out on our solution for digital archiving, distribution and retrieval of examination results, which we simply call Examination scanning.
Examinations will be scanned after marking and then be distributed to each respective student and stored in our archiving system for 2 years. Students can access their marked examinations via the student web. We will start this work in small scale and then upscale it gradually.
Only examinations that are ordered via Salstentamen and, thus, have the adapted cover page will be scanned.
Links
To take an examination at Linnaeus University
Exam rules
Registration for the exam
Registration for written examination
Registration for written examination is done in Ladok and should be made 9 workdays before the day of the examination at the latest. Late registrations will not be accepted. Students who have failed to register may show up at the examination room and will be allocated a place in case someone who has registered does not show up. In that case, the admission will take place 45 minutes after the start of the examination, at the second admission.
A student who is to take a written examination must present a valid identification/passport. In case a student does present a valid identification, the student cannot take the written examination. The student should also bring his/her anonymisation code.
The written examination will start at the stated hour. A student who shows up late will have to wait until the second admission 45 minutes after the start of the examination. Submission of examination documents and toilet visits must not take place until 50 minutes after the start of the examination. Unregistered student is welcome to show up at the examination room and will be offered a place if there is room on the examination in question. That is to say, if a registered student does not show up, the unregistered student may take this place.
A teacher who visits the examination room should always present a valid identification to the invigilators.
More information about written examinations for students can be found on Lnu.se
Anonymous exam
Anonymous written examination
A written examination is anonymous on account of the marking process being anonymised.
The student writes a personal and unique anonymisation code on all his/her submitted examination sheets.
All written examinations are to be carried out anonymously, with the exception of old examination elements. The education administrator who creates the event in Ladok, marks the event as anonymous. The anonymisation code that is used consists of a combination of numbers and letters, for instance, 0001-ABC.
When a student registers for a written examination, an anonymisation code is generated and sent directly to the student. The student can always access his/her anonymisation code on the registration page.
Valid ID documents
Valid ID documents at written examination
The student must present a valid ID document in order to be admitted to the examination rom.
Foreign students who do not have a Swedish personal identity number must present a passport.
Below you will find a description of valid ID documents. This information comes from UHR/The Swedish Scholastic Aptitude Test and we handle ID documents in the same way.
Approved ID documents
- Swedish EU passport
- Swedish national ID card
- Swedish driver’s license
Swedish SIS-marked ID card or ID card issued by government authority; for instance, The Swedish tax Agency.
Foreign citizens who do not have a Swedish personal identity number can use a passport to prove their identity if it is clear, laminated and has text in either English, French or Spanish. Citizens of an EU/EES country who do not have a Swedish personal identity number may also use a valid national ID card to prove their identity.
Information for examiner
Information on written examination to examiner
A student, who together with coordinator at the Office of Student Affairs have decided what adaptation the student is in need of at written examination, must be provided with a decision before each examination concerning whether an adaptation may be used. According to a vice-chancellor’s decision, this decision must be made the examiner.
In order to make it easier for the student, there is an administrative function in the system Salstentamen, linked to the Office of Student Affairs’ Funka system.
All students who have a recommended adaptation have been registered in the Funka system. Salstentamen will detect whether a student has a recommended adaptation.
The examiner has 30 days to make a decision; that is to say, the examiner can make a decision as soon as the student has registered for the written examination. The student’s registration date decides when the decision can be made at the earliest. A decision must be made 7 workdays before the day of the examination at the latest.
The student registers for the written examination in Ladok and a marking will be registered in Salstentamen.
The day after the student has registered, a message will be sent to the examiner stating that a decision has to be made. Once the examiner has made the decision, the student will see that a decision has been made and what it involves on his/her Salstentamen page.
Recommended web browser: Google Chrome
Throughout the registration period, the student may adjust his/her adaptation; that is to say, remove or add an already removed option.
When a student adjust his/her adaptation, previously made decision is reset both in the student’s view and in the examiner’s decision view. The examiner will then receive a new message stating that a new decision must be made.
A recommended adaptation that the student chooses to remove before an examination will not be shown to the examiner.
A student with a recommended adaptation on extended time at written examination, may be granted one or two hours extra time. The examiner decides whether the student can be granted extended time, and whether the student gets one or two hours extra. If the student has a recommendation on extended time, the student is in need of this regardless of the normal writing time or the scope of the written examination.
A student who is not provided with a decision will be placed in the examination room without adaptation.
The examiner is to notify the student in case an adaptation is rejected.
Background
Students with disabilities can apply for special pedagogical support at Linnaeus University. In order for a student to be granted special pedagogical support, he/she must present medical documentation confirming a lasting disability. The coordinators for students with disabilities will receive, assess, and grant special pedagogical support based on the documentation provided by the student in Nais, www.nais.uhr.se
The coordinator grants decided or recommended support for the student by issuing a so-called Decision on special pedagogical support. If the student has recommended adaptations for written examination, the coordinator will register the adaptations described in the student’s decision on support in a digital system from which the system Salstentamen will import the information.
Making a decision on recommended adaptation
The examiner makes a decision on whether one or more adaptations can be granted for the student based on the objectives listed in the course syllabus. The examiner should make an assessment concerning whether an adaptation can be granted in relation to the course syllabus, or whether it is incompatible with the syllabus and prevents the student from meeting the course objectives.
Extended time for written examination
The reason for a student needing longer time to take his/her written examination is that he/she has a disability that affects the examination situation. For instance, reading and writing difficulties may mean that the student needs more time to be able to read and understand the examination questions and to write answers to them. Another example are students with chronic pain or concentration difficulties, who may need more time to have the possibility to take shorter breaks during the written examination.
The aim, content and structure of the written examination affects how much time is required to complete the examination. To read and understand longer problem formulations and/or to write and read through longer answers take more time.
The following questions can be helpful for the examiner when making a decision on extended time:
- What type of examination is this, what is the content and aim?
- Is this an examination where the student should write long, detailed answers or does it contain short questions that can be answered quickly?
- Do many of the questions only require shorter answers, or are there fewer questions that require more text and extensive reasoning?
- Are there 1-X-2 questions? Yes or no questions? Or open-ended questions that require the student to reason and answer in writing?
- How many credits are comprised by the examination and does this affect the level of difficulty? Can this be of guidance when you make an assessment of how much extra time is reasonable?
Computer
When a student has a recommended adaptation to write on a computer, this means that the student writes his/her answers in a Word document on one of the Examination Unit’s computers.
When a student is granted the use of computer at written examination, he/she will also be able to use support programs at the examination. If the purpose of a written examination is to test language skills, the Examination Unit should be informed so that they can book a computer for the student without, for instance, StavaRex or SpellRight installed.
All computers are equipped with the support programs ClaroRead, StavaRex and SpellRight. ClaroRead is a speech synthesis program that makes it possible to listen to text by highlighting text in the document. StavaRex is an advanced spelling program that corrects spelling errors and grammatical errors in Swedish. SpellRight does the same in English.
Computer with speech synthesis
The adaptation computer with speech synthesis means that the examiner must send the examination document in Word format on a USB stick to the Examination Unit. The reason for this is that the student should be able to use the speech synthesis to listen to both the examination questions and to his/her own answers.
Computer with ZoomText
If a student has a recommended adaptation to use a computer with ZoomText, this means that the examiner must send the examination document in Word format on a USB stick to the Examination Unit.
ZoomText is a program that offers screen magnification and screen reader. The student can use the program to enlarge text or pictures on the screen and to listen to texts, menus or settings on the screen by using the screen reader.
The system Salstentamen
Guide for examiners
Information for teachers
Information on written examination – Teacher
Before a written examination, you order your examination documents via the system Salstentamen. You can prepare your written examination as soon as the registration period is open and can submit your order as soon as the registration period has closed.
Recommended web browser: Google Chrome
An ordered examination will be sent to the city where the written examination is to take place and be returned to the examination room in your city.
When ordering your examination documents, it is important that you state a phone number on which the invigilators can reach you during the written examination. This is important since students often have questions concerning the written examination.
It is also important that you state at what time you will visit the examination room during the written examination.
In case you have a student with a disability who is to use, for instance, speech synthesis at the written examination, you must submit your examination documents on a USB stick. One USB stick for each respective student. The file must be sent in Word format to the Examination Unit at the city in question. The envelope containing the USB stick must be marked with course code, examination date, and the teacher’s name. You will be notified by email in case you have a student that require further action from you as a teacher.
The examination documents and the USB stick must have arrived at the examination room at 13:00 the day before the written examination at the latest. The USB stick will be returned in the box with the written examinations.
Guide for teachers
Information for training administrator
Information to education administrator
In the system Salstentamen, the conditions are created for making it possible to carry out a written examination in an examination room. Our Facilities Administration book rooms in TimeEdit which are then imported by Salstentamen.
The Facilities Administration opens up places for the different time spans.
Opening of places:
Autumn semester – mid April
Spring semester – early October
Time span for a written examination:
- 08:00–13:00, weekdays
- 14:00–19:00, weekdays
- 18:00–22:00, weekdays
- 12:00–17:00, Saturdays and Sundays
The starting hour is the same for all written examinations, but the finishing hour must be within the stated time span.
In order to create an examination event for written examination in room, three steps are required.
First, places must be booked in the system Salstentamen.
Recommended web browser: Google Chrome.
The Activity sessions is created in Ladok.
The Activity sessions is linked to booked places in Salstentamen.
The education administrator books as many places as needed in the city on the day and timespan in question. When making the booking, the registration period that applies for the chosen day is presented. After this, the administrator creates a Salstentamen Activity sessions in Ladok.
Salstentamen imports all Salstentamen Activity sessions and the education administrator should then link together the Activity sessions with his/her booked places.
When an Activity sessions is changed into, for instance, a take-home exam, cancelled, or deleted, the places link must always first be removed. When an Activity sessions is linked, information about the written examination, like responsible teacher and examiner, must be added. A teacher or examiner who cannot be added has not been allocated the proper role in the system Salstentamen. Our Facilities Administration adds the role that is required.
Salstentamen imports students who have registered within the stated registration period.
The registration period is 30 workdays and the last day to register is always 9 workdays before the day of the examination. The final date must never be changed because of all the administrative processing that is required after the registration period.
On day 6–4 before the day of the examination, the Facilities Administration will make the planning for how to place all registered students. A notification will be sent out to students, education administrators, teachers and invigilators concerning what room applies for the written examination.
Education administrator, teacher and examiner will receive information about the examination events via email.
After completed written examination, participant lists for anonymous written examination will be sent to the education administrator.
The system Salstentamen
Guide for administrators
Student in need of adaptation
Student who need adaptation
The day after the student has registered for his/her examination in Ladok, a message will be sent to the examiner stating that a decision has to be made. Once the examiner has made the decision, the student will see on his/her personal page in Salstentamen that a decision has been made, what the decision involves, and who has made the decision.
Throughout the registration period, the student may adjust his/her adaptation; that is to say, remove or add an already remove option. When a student adjusts his/her adaptation, previously made decision is reset both in the student’s view and in the examiner’s decision view. The examiner will then receive a new message stating that a decision must be made.
Recommended adaptation that the student chooses to remove before a written examination will not be shown to the examiner.
A student who is not provided with a decision will be placed in the examination room without adaptation.
The examiner is to notify the student in case an adaptation is rejected.