Written examination

Examination regulations and guidelines at written examination

You must be familiar with and follow the following regulations when taking a written examination.

Registration
You must be registered on the course for which you wish to take an examination. You register for the written examination on the student web.
In case you experience any problems registering, contact your department.

When registering, pay attention to what city you register at, as certain written examinations are offered in more than one city on the same date.

You take your written examination in the city where you have been admitted.

The final day to register is always 9 work days before the day of the written examination, so-called late registration is not possible.

You will be informed about your room placement 4 work days before the day of the written examination at the latest. Your examination session may be divided into groups with placement in several different rooms.

The marking of written examinations is anonymous, which means that you will be given an anonymisation code when registering, which you must then bring with you to the written examination. You can see your code on the registration page for the written examination.

In case you do not intend to take the written examination, it is important that you unregister.

The examination session

In order to be allowed to take a written examination, you must present a valid ID. Valid IDs are Swedish EU passport, Swedish national identification card, Swedish driver’s license, Swedish SIS-labelled ID card, or ID card issued by government authority; for instance, the Swedish Tax Agency.
Foreign citizens with no Swedish personal identity number can identify themselves with passport if it is clear and laminated and has text in English, French or Spanish.

When you enter the examination room, you put a mark next to your name on the participant list. The invigilator will show you to your seat.

Only indicated examination aids are allowed on your desk or in its vicinity.

Electronic equipment like mobile phone and smartwatch must be completely switched off and stored in bag or jacket at the indicated place.

The examination session will start at the stated hour and the door to the examination room will be closed.

No one will be allowed to leave the examination room until 50 minutes after the start of the examination.

45 minutes after the start of the written examination, a second admission will take place, for those who are on the participant list but have arrived late.

If you have not registered for the written examination, you may be given the opportunity to take the examination in case someone who is registered does not show up. In that case, you will be allowed to enter 45 minutes after the start of the examination at the earliest and you will not be able to take the examination with an anonymisation code.

When you show up for the second admission, after 45 minutes, the regular finishing time applies for the examination. You will not be granted longer writing time.

You should bring your own pencils and rubber as well as ruler if this is needed. You may not borrow material/aids from another examinee.

You fill out your course and anonymisation code on the cover sheet and all submitted loose leaves. This information must be written in blue or black pen and during the time of the examination.

You may bring something to drink and eat unless it causes disturbance for the other examinees. Note that nuts are not allowed at the university.

There will be no pauses and you will not be allowed to leave the building during the examination. You will, for instance, not be allowed to go for a smoke or to go pay a parking fee.

When visiting the toilet, you write your anonymisation code and the time when leaving/returning on the intended list.

When you have finished writing

When submitting your examination, all papers should contain anonymisation code and course code.

It is prohibited to bring any examination material with you from the examination room.

Together with the invigilator, you count your submitted documents and sign the participant list to confirm that you have submitted your examination. Once you have submitted your examination, you will not be allowed to continue writing.

Show consideration and leave the room quietly.

Misleading and disturbance of order

According to the Higher Education Ordinance chapter 10, disciplinary measures may be invoked against a student who:

“use prohibited aids or other methods to attempt to deceive during examinations or other forms of assessment of study performance”

“disrupt or obstruct teaching, tests or other activities within the framework of courses and study programmes at the higher education institution”

Electronic equipment like mobile phone and smartwatch are always considered prohibited aids and must be completely switched off and stored in jacket or bag at the indicated place.

In case of suspicion of misleading or disturbing behaviour, the responsible teacher is contacted and a report is written. The disciplinary board can decide on a warning or suspension from teaching and examination for up to six months.

More information about written examinations for students can be found on lnu.se

Registration for written examination

Registration for written examination is done in Ladok and should be made 9 workdays before the day of the examination at the latest. Late registrations will not be accepted. Students who have failed to register may show up at the examination room and will be allocated a place in case someone who has registered does not show up. In that case, the admission will take place 45 minutes after the start of the examination, at the second admission.

A student who is to take a written examination must present a valid identification/passport. In case a student does present a valid identification, the student cannot take the written examination. The student should also bring his/her anonymisation code.

The written examination will start at the stated hour. A student who shows up late will have to wait until the second admission 45 minutes after the start of the examination. Submission of examination documents and toilet visits must not take place until 50 minutes after the start of the examination. Unregistered student is welcome to show up at the examination room and will be offered a place if there is room on the examination in question. That is to say, if a registered student does not show up, the unregistered student may take this place.

A teacher who visits the examination room should always present a valid identification to the invigilators.

More information about written examinations for students can be found on lnu.se

Anonymous written examination

A written examination is anonymous on account of the marking process being anonymised.

The student writes a personal and unique anonymisation code on all his/her submitted examination sheets.

All written examinations are to be carried out anonymously, with the exception of old examination elements. The education administrator who creates the event in Ladok, marks the event as anonymous. The anonymisation code that is used consists of a combination of numbers and letters, for instance, 0001-ABC.

When a student registers for a written examination, an anonymisation code is generated and sent directly to the student. The student can always access his/her anonymisation code on the registration page.

Valid ID documents at written examination

The student must present a valid ID document in order to be admitted to the examination rom.

Foreign students who do not have a Swedish personal identity number must present a passport.

Below you will find a description of valid ID documents. This information comes from UHR/The Swedish Scholastic Aptitude Test and we handle ID documents in the same way.

Approved ID documents

• Swedish EU passport
• Swedish national ID card
• Swedish driver’s license

Swedish SIS-marked ID card or ID card issued by government authority; for instance, The Swedish tax Agency.

Foreign citizens who do not have a Swedish personal identity number can use a passport to prove their identity if it is clear, laminated and has text in either English, French or Spanish. Citizens of an EU/EES country who do not have a Swedish personal identity number may also use a valid national ID card to prove their identity.

Information on written examination to examiner

A student, who together with coordinator at the Office of Student Affairs have decided what adaptation the student is in need of at written examination, must be provided with a decision before each examination concerning whether an adaptation may be used. According to a vice-chancellor’s decision, this decision must be made the examiner.

In order to make it easier for the student, there is an administrative function in the system Salstentamen, linked to the Office of Student Affairs’ Funka system.

All students who have a recommended adaptation have been registered in the Funka system. Salstentamen will detect whether a student has a recommended adaptation.

The examiner has 30 days to make a decision; that is to say, the examiner can make a decision as soon as the student has registered for the written examination. The student’s registration date decides when the decision can be made at the earliest. A decision must be made 7 workdays before the day of the examination at the latest.

The student registers for the written examination in Ladok and a marking will be registered in Salstentamen.

The day after the student has registered, a message will be sent to the examiner stating that a decision has to be made. Once the examiner has made the decision, the student will see that a decision has been made and what it involves on his/her Salstentamen page.

Recommended web browser: Google Chrome

Throughout the registration period, the student may adjust his/her adaptation; that is to say, remove or add an already removed option.
When a student adjust his/her adaptation, previously made decision is reset both in the student’s view and in the examiner’s decision view. The examiner will then receive a new message stating that a new decision must be made.
A recommended adaptation that the student chooses to remove before an examination will not be shown to the examiner.

A student with a recommended adaptation on extended time at written examination, may be granted one or two hours extra time. The examiner decides whether the student can be granted extended time, and whether the student gets one or two hours extra. If the student has a recommendation on extended time, the student is in need of this regardless of the normal writing time or the scope of the written examination.

A student who is not provided with a decision will be placed in the examination room without adaptation.

The examiner is to notify the student in case an adaptation is rejected.

Background
Students with disabilities can apply for special pedagogical support at Linnaeus University. In order for a student to be granted special pedagogical support, he/she must present medical documentation confirming a lasting disability. The coordinators for students with disabilities will receive, assess, and grant special pedagogical support based on the documentation provided by the student in Nais, www.nais.uhr.se

The coordinator grants decided or recommended support for the student by issuing a so-called Decision on special pedagogical support. If the student has recommended adaptations for written examination, the coordinator will register the adaptations described in the student’s decision on support in a digital system from which the system Salstentamen will import the information.

Making a decision on recommended adaptation
The examiner makes a decision on whether one or more adaptations can be granted for the student based on the objectives listed in the course syllabus. The examiner should make an assessment concerning whether an adaptation can be granted in relation to the course syllabus, or whether it is incompatible with the syllabus and prevents the student from meeting the course objectives.

Extended time for written examination
The reason for a student needing longer time to take his/her written examination is that he/she has a disability that affects the examination situation. For instance, reading and writing difficulties may mean that the student needs more time to be able to read and understand the examination questions and to write answers to them. Another example are students with chronic pain or concentration difficulties, who may need more time to have the possibility to take shorter breaks during the written examination.

The aim, content and structure of the written examination affects how much time is required to complete the examination. To read and understand longer problem formulations and/or to write and read through longer answers take more time.

The following questions can be helpful for the examiner when making a decision on extended time:

• What type of examination is this, what is the content and aim?
• Is this an examination where the student should write long, detailed answers or does it contain short questions that can be answered quickly?
• Do many of the questions only require shorter answers, or are there fewer questions that require more text and extensive reasoning?
• Are there 1-X-2 questions? Yes or no questions? Or open-ended questions that require the student to reason and answer in writing?
• How many credits are comprised by the examination and does this affect the level of difficulty? Can this be of guidance when you make an assessment of how much extra time is reasonable?

Computer
When a student has a recommended adaptation to write on a computer, this means that the student writes his/her answers in a Word document on one of the Examination Unit’s computers.
When a student is granted the use of computer at written examination, he/she will also be able to use support programs at the examination. If the purpose of a written examination is to test language skills, the Examination Unit should be informed so that they can book a computer for the student without, for instance, StavaRex or SpellRight installed.

All computers are equipped with the support programs Appwriter, StavaRex and SpellRight. Appwriter is a speech synthesis program that makes it possible to listen to text by highlighting text in the document. StavaRex is an advanced spelling program that corrects spelling errors and grammatical errors in Swedish. SpellRight does the same in English.

Computer with speech synthesis
The adaptation computer with speech synthesis means that the examiner must send the examination document in Word format on a USB stick to the Examination Unit. The reason for this is that the student should be able to use the speech synthesis to listen to both the examination questions and to his/her own answers.

Computer with ZoomText
If a student has a recommended adaptation to use a computer with ZoomText, this means that the examiner must send the examination document in Word format on a USB stick to the Examination Unit.

ZoomText is a program that offers screen magnification and screen reader. The student can use the program to enlarge text or pictures on the screen and to listen to texts, menus or settings on the screen by using the screen reader.

System exam https://salstentamen.lnu.se/

Information on written examination – Teacher

Before a written examination, you order your examination documents via the system Salstentamen. You can prepare your written examination as soon as the registration period is open and can submit your order as soon as the registration period has closed.

Recommended web browser: Google Chrome

An ordered examination will be sent to the city where the written examination is to take place and be returned to the examination room in your city.

When ordering your examination documents, it is important that you state a phone number on which the invigilators can reach you during the written examination. This is important since students often have questions concerning the written examination.

It is also important that you state at what time you will visit the examination room during the written examination.

In cases where one of your students has a disability and will use speech synthesis or Zoom text at the examination, the Examination Administration must receive your examination in Word format. You will be informed via email if you have students who require special action from you as a teacher. There are two ways to submit the Word file for your examination.

1. Upload your examination in Word format directly in the system. Note that only one file is required, regardless of how many students who need the file.
2. Leave a memory stick at the examination room in the city in question before 13:00 on the day before the day of the examination. A submitted memory stick will be returned together with the box with the written examinations.
   One memory stick is needed for each student. Submit an envelope with your memory stick labelled with course code, date of examination, and name of teacher.

System exam https://salstentamen.lnu.se/

Information to education administrator

In the system Salstentamen, the conditions are created for making it possible to carry out a written examination in an examination room. Our Facilities Administration book rooms in TimeEdit which are then imported by Salstentamen.

The Facilities Administration opens up places for the different time spans.

Opening of places:
Autumn semester – week 15
Spring semester – week 40

Time span for a written examination:

• 08:00–13:00, weekdays
• 14:00–19:00, weekdays
• 18:00–22:00, weekdays
• 12:00–17:00, Saturdays and Sundays

The starting hour is the same for all written examinations, but the finishing hour must be within the stated time span.

In order to create an examination event for written examination in room, three steps are required.

Recommended web browser: Google Chrome.

1. First, places must be booked in the system Salstentamen.
2. The Activity sessions is created in Ladok.
3. The Activity sessions is linked to booked places in Salstentamen.

The education administrator books as many places as needed in the city on the day and timespan in question. When making the booking, the registration period that applies for the chosen day is presented. After this, the administrator creates a Salstentamen Activity sessions in Ladok.

Salstentamen imports all Salstentamen Activity sessions and the education administrator should then link together the Activity sessions with his/her booked places.

When an Activity sessions is changed into, for instance, a take-home exam, cancelled, or deleted, the places link must always first be removed. When an Activity sessions is linked, information about the written examination, like responsible teacher and examiner, must be added. A teacher or examiner who cannot be added has not been allocated the proper role in the system Salstentamen. Our Facilities Administration adds the role that is required.

Salstentamen imports students who have registered within the stated registration period.

The registration period is 30 workdays and the last day to register is always 9 workdays before the day of the examination. The final date must never be changed because of all the administrative processing that is required after the registration period.

On day 6–4 before the day of the examination, the Facilities Administration will make the planning for how to place all registered students. A notification will be sent out to students, education administrators, teachers and invigilators concerning what room applies for the written examination.

Education administrator, teacher and examiner will receive information about the examination events via email.

After completed written examination, participant lists for anonymous written examination will be sent to the education administrator.

System exam https://salstentamen.lnu.se/

Student who need adaptation

The day after the student has registered for his/her examination in Ladok, a message will be sent to the examiner stating that a decision has to be made. Once the examiner has made the decision, the student will see on his/her personal page in Salstentamen that a decision has been made, what the decision involves, and who has made the decision.

Throughout the registration period, the student may adjust his/her adaptation; that is to say, remove or add an already remove option. When a student adjusts his/her adaptation, previously made decision is reset both in the student’s view and in the examiner’s decision view. The examiner will then receive a new message stating that a decision must be made.

Recommended adaptation that the student chooses to remove before a written examination will not be shown to the examiner.

A student who is not provided with a decision will be placed in the examination room without adaptation.

The examiner is to notify the student in case an adaptation is rejected.

Order print of examinations

Examinations are ordered via the system Salstentamen. The functionality for ordering examinations via the system has been developed to facilitate the ordering process and is also a preparation for the upcoming scanning functionality.

By ordering examination material via the system Salstentamen we can guarantee that the examination documents are handed out to the right student group and that we include all important information in the order.

In the order form for examinations, the system Salstentamen retrieves course codes, dates, etc., from Ladok. The only thing that must be filled in is the personal teacher information. The number of registered students decides what number of copies are printed.

As soon as the registration period for an examination opens up you can prepare your examination order. All information can be filled in and all files can be attached. Once the form has been filled in and an examination file has been attached, you can choose to send the examination order automatically. The order will then be sent the day after the end of the registration period. In other cases, the order can be placed on the day after the end of the registration period at the earliest and three days before the day of the examination at the latest.

Every examination in the system Salstentamen requires an order. The only person who can place an order for an examination is the teacher who has been added, by education administrator, for the examination sitting in question. In cases where several teachers are to submit examination documents, all teachers who have been added by the education administrator will be able to place their order.

It is possible to place an order several times. This in order to make it possible to submit a new version of the examination in case the previous one was incorrect. On the box sheet, you will find booking ID, order date and time. In this way, we can guarantee that the last version of the examination replaces the previous one.

It is not possible to order examinations for examination sittings at other cities than Kalmar and Växjö as there is no transport to these cities. However, it is possible to download cover sheet and box sheet to send to other cities. This is done by the teacher.

All attached files must be in PDF format.

For each order, the system sends a copy of the order including the attached files to the University Archives.

The system Salstentamen

Recommended browser: Google Chrome

The system Salstentamen is an administrative system for handling of written examinations and has been developed for Linnaeus University.

In the system, the following is administered: rooms, locations, examination instances, registered students, and students with recommended adaptation.

Also, room placement of students, booking of invigilators and ordering of exam prints is done in the system.

Users of the system are the facilities administration, education administrators, teachers, examiners, students with recommended adaptation, and invigilators.

A new education administrator gets access to the system after an introduction. Other users get access to certain functionality upon request.

Education administrators book rooms for examination and link these rooms with the corresponding, registered post in Ladok.

Education administrators answer questions relating to registration.

Throughout the registration period, registered students are retrieved from Ladok to Salstentamen.

It is only the examiner who is registered for each examination instance in question who can make decision on adaptation for the examination.

Only teachers who have been registered in Salstentamen for the examination in question will receive information about the upcoming examination, can order the examination, and upload Word file for speech synthesis/zoomtext.

Teachers will receive a notification saying that they should order print of their examination and in what room the students have been placed. Teachers will also receive information on whether there are students with an adaptation that requires that the teacher takes action in some way, for instance when speech synthesis is needed.

Students will receive a notification informing them about their room placement via email.

The Salstentamen System  https://salstentamen.lnu.se/

Exam pick up for students

Order your own exam and/or sample exam using the link below.

Please note that exams written in Kalmar with exam dates March 1, 2021 or later are scanned per request from teachers and distributed digitally. The same applies to exams written in Växjö from Autumn 2021. Scanned exams are automatically distributed to students. You can find your exam(s) on My pages via the student web. Orders for exams that are not available at the Infocenter are forwarded to the current teacher/administrator for handling.

Exam pick up for students

Examinations will be scanned after marking and then be distributed to each respective student and stored in our archiving system for 2 years. Students can access their marked examinations via the student web. 

This applies for exams that are ordered through the system Salstentamen and printed by Copycenter/Exam Print. Exams that you print yourself are not scanned. In order to be able to carry out scanning of a marked exam, we must use the right anonymisation code. We must always use the prefix numbers+letters; for instance, 0001-ABC. A special routine applies for Ljungby, Oskarshamn and Västervik, of which concerned teachers and administrators have been informed.

In case you are not already using the system Salstentamen to order exams, now is the time to start doing so. Learn more about Salstentamen.

Important! Only exams that are ordered via Salstentamen and that have been printed by the Copycenter will be scanned. Self-printed exams will not be scanned. If you do not already use Salstentamen to order exams, it is time to start. 

How it is done:

1. Exam documents are ordered, just like before, through Salstentamen. Learn more in the chapter Order print of exam.
2. After completing the marking and registering the results in Ladok, the exam is to be delivered to the designated place in the exam room in Kalmar or Växjö. In order to guarantee a legally sound process, we request that the exams you submit for scanning are delivered in the same box in which you received the exams.
3. Copycenter/Exam Print scans the exams, which are then automatically distributed to each respective student via the student web and tenta.lnu.se. A notification informs the student that there is a new, scanned exam to view and download. The responsible teacher informs the students that they will receive their marked exam through the student web.
4. Scanned exams are archived for two years and Infocenter can, when needed, provide example exams to students and original exams to teachers, who do not have access to the digital archives. Just like before, example exams are oredered by students via the following form.

Since marked exams are public documents, we often receive requests for example exams (a copy of the exam that received the highest grade). In order to facilitate the administrative process for this, we ask all grading teachers to pick out a suitable example exam in connection to submitting the exams for scanning. Add a note with information on this in the box containing the exams.

If you have any questions concerning scanning, please email tentamenstryck@lnu.se