Information for suppliers: invoicing
As of 1 April 2019, all purchases in the public sector are required by law to be invoiced by electronic invoice. By “electronic invoice” is meant invoices that are issued, sent, and received in a structured electronic format. A PDF invoice is not an electronic invoice.
Linnaeus University follows SFTI’s recommendations and standards for e-invoicing, and we wish to receive invoices in the following recommended formats, ranked in order of preference:
- PEPPOL BIS Billing 3.0
For more information, please visit https://www.sfti.se/sfti/standarder.44454.html (only available in Swedish)
Organisation number: 202100-6271
There are several ways to send an electronic invoice to Linnaeus University
1. Through PEPPOL
Electronic invoices can be sent through the PEPPOL network.
Linnaeus University’s address in PEPPOL: 0007:2021006271
We are able to receive PEPPOL invoices in the PEPPOL BIS Billing 3.0 format.
2. Through our invoice hub
We also accept electronic invoices (Svefaktura) sent via our invoice hub.
Invoice hub: Opus Capita
EDI address: 2021006271
3. Through our invoice portals
If you do not have the means to send electronic invoices, you may instead register them manually, free of charge, in our invoice portals via OpusCapita or Fakturaportalen.se (Kofax).
The invoice portal OpusCapita applies only for companies, while the invoice portal Kofax applies also for private individuals who send invoices.
In the portal, you first register as a supplier and will then be able to register your invoices.
In order to register for the invoice portal OpusCapita, you must use our link below.
To the invoice portal via OpusCapita
Information to foreign supplier can be found in the portal.
In order to register for the invoice portal via Kofax, suppliers can use the link below, but this link is not connected to Linnaeus University.
To fakturaportalen.se (Kofax)
Information to foreign suppliers can be found in the portal.
Additional information
Paper invoices
We prefer invoices to be sent in electronic format. If your contract with us was entered into before 1 April 2019, and does not include a requirement for electronic invoices to be used, paper invoices may continue to be used.
Our invoice address is
Linnaeus University
Box 451
351 06 Växjö
Emailed PDF invoices
We prefer invoices to be sent in electronic format. If your contract with us was entered into before 1 April 2019, and does not include a requirement for electronic invoices to be used, you may email PDF invoices to faktura@lnu.se (any appended information must be included in the same file as the invoice).
Note that the above addresses should only be used for invoices (including any supporting information). Please do not send products, tickets, order confirmations, reminders, or the like to these addresses.
Additional information about invoices
The following information must always be included on an invoice:
- reference code (usually a 4-digit number code, although periodic invoices may have other reference codes)
- Linnaeus University’s reference person
- the name of your company
- your company address
- your company registration number
- invoice number
- bank details
- information about F-tax registration or tax exemption
- payment terms (net 30 days from the invoice issue date; no billing fees or the like)
- the invoice total amount, the VAT amount, and the VAT rate
- the name and price of the product/service.
If you have any questions, please contact us via faktura@lnu.se.