Information for suppliers: invoicing

Even if the invoice is sent electronically, the following address should be stated on the invoice:

Linnaeus University
Box 451
351 06 Växjö

The name of the orderer must not be stated before Linnaeus University, as the invoice will be issued to the person and not to Linnaeus University.

Reference code/name

• There should always be a specified reference code
• The standard is a numeric code of 4 digits without spaces/letters but for periodic other reference codes may be relevant
• The code should be stated in Buyer Reference or reference field 1, e.g. <Invoice>9999cbc:BuyerReference
• Our reference person who should be in another reference field

The following information should always be on the invoice to Linnaeus University:

• Invoice address to us and our organization number
• Reference code
• Reference name
• Supplier’s/company’s name, address, organization number.
• Invoice number
• Invoice date
• Due date/payment terms (30 days net from invoice date; invoicing fees or equivalent are not accepted)
• Currency (if other than SEK)
• Total invoice amount
• The goods/service’s designation and price

For Swedish suppliers, the invoice should also contain:

VAT amount and VAT rate Bank details Information about F-tax certificate or basis for tax exemption

For foreign suppliers, the invoice should also contain:

Bank details (IBAN, account number and SWIFT) and possibly Bank code

We accept e-invoices in the PEPPOL BIS Billing 3 format, our PEPPOL ID is 0007:2021006271. Our invoice switch is Opus Capita and our EDI address is 2021006271.

E-invoice can be sent to us via OpusCapita’s invoice portal or Fakturaportalen’s (Kofax). In the portals, you register as suppliers and then create your invoices.

To the invoice portal via Opus Capita.

Swedish manual for Opus Captia. 

To fakturaportalen.se (Kofax)

Swedish manual for Kofax.