Moving to Sweden

There are three important authorities that you will need to communicate with during the process of moving to Sweden; the Tax Agency, The Migration Agency and the Social Insurance Agency. You can find comprehensive information on each authority’s website, and they expect you to study it carefully. It is important to know that the authorities´ don´t exchange information with each other so you need to make sure that they all have the information they need.

You can apply for a Swedish ID card (Identitetskort) from the Tax Agency once you have received your personal number. Your ID card can be used to confirm your age and to prove your identity, for example when collecting prescription medication at a pharmacy, paying by card in a shop or banking. To get the ID you need to pay the application fee before you visit one of the Tax Agency offices in person and prove your identity.

The Swedish Tax Agency (Skatteverket) handles the population register, ID cards and taxation in Sweden. We recommend you to navigate through the Swedish Tax Agency´s website.

We recommend you to register to the webinar New in Sweden which is held regularly by the Tax Agency. The webinar gives an overview of the Swedish tax system. We also advise you to contact a tax consultant or the national tax authority in your home country before travelling to Sweden.

When you start working at Linnaeus University, you must send a tax registration certificate to the HR-Office so that we can guarantee that the correct amount of taxes is deducted from your salary. You can order a tax registration certificate from the Swedish Tax Agency

Foreign experts, researchers and others may qualify for a special tax relief when working in Sweden. One main criterion for qualifying for the tax relief is that people with the requested skills or talents are very difficult to recruit in Sweden. You or your employer must apply for tax relief within three months of the start of your employment. If you are granted the tax relief, you are not expected to stay in Sweden for more than five years. More information about the Tax relief for foreign key personnel can be found on Forskarskattenämnden's website.

Everyone who has been working in Sweden, needs to submit an annual tax return form for the previous year (Inkomstdeklaration). The form is sent in the beginning of the year to everybody who has had an income. Large parts of the tax return form have already been filled in by the Swedish Tax Agency. You need to verify the information, make eventual corrections, and submit information on any taxable incomes that have not been pre-printed. You will also receive a specification of the income statements which has been submitted to the Swedish Tax Agency by the university. You must submit the tax return form by a set date in the beginning of May. This may be done online, by mobile phone, telephone, or text message.

Watch this film about how to fill in the annual tax return form. You can choose language by clicking on the CC button.

If your stay in Sweden is less than a year you will need a coordination number, (samordningsnummer). The coordination number is an identification number for persons who are not registered in the Swedish population register. That means that you will not obtain a personal identity number. Please note that a coordination number does not entitle you to any healthcare benefits connected to the personal identity number.

If your stay in Sweden is for less than 6 months, you need to apply for SINK tax. Costs for travel to and from Sweden at the start and end of the employment, as well as costs for housing are exempt from SINK. Use the form 4350 to apply for SINK tax

If your stay in Sweden is longer than 6 months but less than a year, you  have to apply for preliminary tax in the form 4402

If your stay in Sweden is one year or more, you and your family members need to visit the Tax Office upon arrival. At this meeting, you are required to provide the following information: your home address in Sweden, your passport, residence permit and, if you are married, the marriage certificate.

At the Tax Office you make a National Registration (folkbokföring) and an application for a personal identity number (personnummer). The personnummer consists of 10 digits: your date of birth and four extra digits. The personal identity number is important in Sweden and is used for all official transactions, such as gaining access to the Swedish health care system, get a telephone subscription, obtain a digital bank-ID, register for a driver’s license and so on. When you receive your personal identity number, make sure to notify the Salary specialist for your Department.

Setting up a bank account in Sweden can be time consuming. If possible, keep the bank account in your home country for some time, so that we can pay the first salaries to that account. Regardless of where you have your bank account, you must inform the university on bankkonto@lnu.se about what bank account you would like your salary to be forwarded to. 

If you plan to stay in Sweden for a longer period, we recommend you to open a bank account in Sweden. The bank may ask for your personnummer or Swedish ID, however the possibility of applying for a bank account is open to everyone, regardless of your citizenship and whether or not you have a Swedish personal identity number. Despite of this, some banks say no. If they do and you have tried more than one bank, contact the university.

Once you have the personnummer, we recommend that you get a Bank ID.
It's a service that you get from your bank which allows you to do economic transactions digitally. 

If you are staying in Sweden for a shorter period of time, we recommend that you keep your account in your current bank. Depending on your bank, there may be costs involved for forwarding your salary, and Linnaeus University will not cover such expenses. Please note that foreign checks usually take a long time to process, and you will have to pay extra for processing fees.

Once in Sweden, you will be able to use your international credit or debit card in any store, bank or cash machine/ATM. If you do not have a bank account in Sweden but need to pay a bill, you can, for instance, take your bill to a Forex bank, but please note that you will have to pay a fee for them to handle the payment.

There are two alternatives when you are going to open a bank account. You can either visit any bank in Kalmar or Växjö, or you can apply digitally at Danske Bank, which the university use as a bank. 

If you chose to apply digitally at Danske Bank, you can find the link here; https://danskebank.se/blikund  On the startpage you can choose ”View this form in English”.

If you choose to visit a bank, you must be able to identify yourself. You can identify yourself with a valid Swedish identification document, such as a passport, a national identity card or a BankID. If you do not have Swedish identification documents, you can identify yourself with a valid foreign passport or other photographic identification document that shows your citizenship. Note that the bank may request other documents, such as the employment contract or letter of invitation showing that you are currently working at Linnaeus University. You will need to explain why you need a bank account and how you are going to use the account.

Bear in mind that:

• If you need someone to translate for you, you should bring an interpreter to the meeting with the bank
• As soon as you have received your personal identity number from Skatteverket, notify your bank.
• Your bank account and other bank services may not be used by anyone else unless you have a power of attorney
• The bank may ask you additional questions or stipulate other requirements
• Notify your bank if you change your address or leave Sweden (in order to close your bank account)

Major credit cards are widely accepted at most shops and restaurants. You can withdraw cash with your Visa, MasterCard or Maestro card at any ATM. The use of cheques is very limited in Sweden (and sometimes complicated and pricey). Most bills are paid either through plusgiro or bankgiro, in which case you will receive an inpayment form. Sometimes, there are charges associated with certain bank transactions. These charges vary between banks and over time. By using online banking services, you can both save time and avoid many of these service charges.

If you are moving to Sweden for the first time, we advise you to look for an accommodation to rent. The renting system works in two sectors: private and municipal. The housing in Sweden is of good standard, but finding accommodation can be difficult and time-consuming. However Linnaeus University have agreements for new employees with the landlords Vidingehem in Växjö and Kalmarhem in Kalmar. When you have received your work or residence permit and employment contract, contact your HR-partner who will provide you with a form for applying for accommodation. 

It is important to sign an insurance for your home. The insurance is called a "householders insurance and liability insurance" (Hem och ansvarsförsäkring). To enquire and sign up for such insurance, you can contact any insurance company. You will find more information about insurances under Working at Linnaeus University. The university has some insurances; however, insurance for your home is something that you need to regulate privately.

f you are moving to Sweden for the first time, we advise you to look for an accommodation to rent. The renting system works in two sectors: private and municipal. The housing in Sweden is of good standard, but finding accommodation can be difficult and time-consuming. 

It is important to sign an insurance for your home. The insurance is called a "householders insurance and liability insurance" (Hem och ansvarsförsäkring). To enquire and sign up for such insurance, you can contact any insurance company. You will find more information about insurances under Working at Linnaeus University. The university has some insurances; however, insurance for your home is something that you need to regulate privately.  

If you want to look for accomodation on your own you can read more on Växjö municipality webiste
Landlord at campus in Växjö Stubor
List of more landlords in Växjö

For Kalmar you can read more on Kalmar municipality webiste
List of more landlords in Kalmar
For more information about moving to Kalmar, see flyttahit.nu

Blocket is also a popular Swedish website where people buy and sell a variety of things, including accommodation. On Blocket you can create a profile for yourself, stating what kind of housing you are looking for. When you have done that, you can be contacted directly by someone who is interested in renting to you. Blocket is in Swedish, but some advertisements for second-hand contracts are written in English. See this Blocket user guide in English.

Another site where you can look for housing is hemnet. You can browse flats and homes for sale throughout the country and get an idea of the offerings and prices in different areas.

There are two types of rental contracts, first-hand and second-hand. A first-hand contract means a contract between two parties (tenant and landlord). You sign it with a housing company. A first-hand contract implies that you do not have to leave the property as long as you fulfil the requirements for having the contract  A first-hand contract require several years in the housing queues. The landlord determines the rules for the property.

A second-hand contract is when a private person rents out a flat/room that he/she rents with a first-hand contract. This creates a binding contract (with or without an actual physical contract) between these persons, and thereafter the so-called Renting Law (Hyreslagen) applies. A second hand contract is often for a limited time.

A flat that you buy to live in is called an owner-occupied flat (bostadsrätt). Besides the purchase sum, you pay a monthly fee to cover repairs and maintenance, renovations and other shared costs for the building. If you buy a house, you will have full right of ownership to both the building and the land it stands on. A real estate agent can help you find and buy a house or flat.