Purchases

On this page, you will find information on how to procure goods or services for Linnaeus University.

When placing an order, you should primarily choose a supplier with whom Linnaeus University has an agreement. These agreements ensure good prices and terms, efficient payment by invoice, and compliance with the laws and regulations that apply to public authorities. Read more on the Agreements page.

Always choose payment by invoice if possible. To ensure that the cost is allocated correctly, it is important that you provide the reference number for your department or project, as well as the name to be shown on the invoice. Make sure the address and organisation number for Linnaeus University are correct.

For purchases exceeding SEK 100 000, special documentation requirements apply. Use this form (Swedish only).

For purchases over SEK 700 000, a procurement process is required. Read more on the Procurement page.

Not sure whether there is an agreement in place for the product you need? Or do you need help with invoicing? Contact your financial administrator or the Finance Office.

Paper invoices and receipts

As of April 2025, paper invoices and receipts no longer need to be kept in paper form. Once they have been scanned and saved in the finance or payroll system, they are considered digitised and only need to be preserved in that format. The reason for this change is updates to the Swedish accounting act and the regulations issued by the Swedish National Archives.

In practice, this means that if you have incurred an expense in the course of your duties, you must scan the invoice or receipt and attach it to your case in Primula. Once the documentation has been scanned and attached, the case is considered complete and will be processed for verification and payment. You should no longer send the receipt to the finance administrator but are instead responsible for keeping hold of the receipt yourself until the payment has been made, after which you may dispose of it.

If you have a Eurocard for work purposes where Linnaeus University pays the invoice, you must download the Eurocard app and photograph your receipt. It will then automatically be transferred to the finance system and you will not need to send it to your financial administrator. Keep the receipt until you have received the invoice for approval; after that, you may dispose of it.

Travel booked outside the travel agency will not be reimbursed in advance; instead, you must apply for travel reimbursement in Primula after you return home.

Examples: how to make a purchase

I’m going to a conference and need to book a trip

Go to Staff, find the procedure for travel bookings, and book your trip well in advance through our contracted travel agency. The ticket will be sent to you and the invoice to Linnaeus University. The invoice will be forwarded to you in the finance system for approval, where you’ll need to specify the purpose of the trip and which department or project will cover the cost.

I need to purchase a book

Go to Staff, find the contracted supplier for literature (only available on the Swedish page under “Litteratur”), and order your book in accordance with the university’s procedures. Remember to include the reference code, reference name, invoice address, delivery address and organisation number in the order.

Once the item has been delivered, the invoice will be sent to you via our finance system, where you’ll need to specify the purpose of the purchase and which department or project will cover the cost.

I need picture frames to be handed out at a ceremony

Go to Staff, find the contracted supplier for consumables (Swedish only), and order your materials in accordance with the university’s procedures. Remember to include the reference code, reference name, invoice address, delivery address and organisation number in the order.

Procurement information

Invoice address

Linnaeus University
Box 451
351 06 Växjö

Delivery addresses

Kalmar (shared delivery address):
Huvudgodsmottagningen, Pedalstråket 13, 392 31 Kalmar

Växjö (shared delivery address):
Huvudgodsmottagningen, Universitetsplatsen 1, 351 95 Växjö

Organisation number: 202100-6271
VAT number: SE202100627101

Please note that for VAT-free trade with other countries, Linnaeus University’s VAT number must always be stated when placing an order.

Linnaeus University applies a 30-day payment term (the Swedish Interest Act (1975:635)), unless otherwise agreed. Invoice fees, administrative charges or similar will not be accepted and will be deducted from the invoice amount.

E-invoicing is well established within the public sector in Sweden. For public authorities, e-invoicing is required by law when purchases are made through procurement under the Swedish Public Procurement Act. In light of this, we prefer to handle our invoices electronically. See Information for suppliers: invoicing.

If you have any questions, please contact us at faktura@lnu.se.